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City of Portland · 1 day ago

Central Precinct Administrative Supervisor (Supervisor I - Exempt)

Portland, OR

Full-time

Hybrid

Mid, Senior Level

The City of Portland is seeking an Administrative Supervisor for the Central Precinct of the Portland Police Bureau. The role involves managing administrative support functions, developing and implementing programs, and supervising staff to ensure effective operations and compliance with policies and regulations.

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Responsibilities

Managing and directing the administrative support functions and duties for the precinct

Collaborating with senior management to develop and prepare precinct plans and programs

Developing, implementing, and evaluating programs, projects, workflows, methods and work product in alignment with the Police Bureau’s policies, procedures, and approved budget

Providing direct supervision to eight precinct Desk Clerks, two Sr. Police Administrative Support Specialist, and one Auto Servicer

Ensuring effective workload distribution, established performance standards, and promoting a professional and accountable work environment

Providing day-to-day leadership working with staff to ensure high performance which achieves the Bureau’s mission and goals

Ensuring the precinct front desk is adequately staffed for the operational needs of both the precinct and the bureau, covering three shifts, seven days a week, including holidays and any unplanned events

Being available to work and respond during non-business hours as necessitated by precinct or bureau demands

Participating in the Incident Management Team, which is activated on an as-needed basis

Ensuring the precinct is in compliance with AFCME and PPA labor agreements, City Code, personnel rules, Bureau policy and applicable federal, state and local laws

Setting all administrative processes and procedures and providing administrative procedural direction to all Central Precinct members

Managing the Central Precinct facilities, fleet, and ensuring that all equipment and supply needs for the precinct are met

Tracking the budget and ensuring compliance with all purchasing rules and regulations

Qualification

Supervising administrative personnelBudget administrationAnalytical problem-solvingCollaboration with stakeholdersWorkflow optimizationCoachingTrainingPerformance evaluationConfidentialityCommunication skillsAttention to detail

Required

Experience supervising and/or leading administrative personnel, including training, coaching, planning and directing work, evaluating performance and supporting professional development

Experience administering budgets, including tracking and reconciling expenditures

Experience exercising independent judgement and discretion while maintaining confidentiality when handling sensitive or confidential information

Experience collaborating with a diverse range of stakeholders, adapting to different communication and learning styles, and building strong, productive partnerships

Experience applying analytical and problem-solving skills to independently develop sound recommendations and present findings clearly and persuasively to a variety of audiences, such as senior leadership, peers, direct reports and community members

Experience proactively identifying and resolving challenges, optimizing workflows, and adapting to changing priorities while maintaining accuracy and attention to detail

Ability to pass an in-depth background investigation

Ability to obtain LEDS certification and become proficient with the bureau's record management system within three (3) months of hire