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Women In Need, Inc. (Win) · 5 days ago

Administrative Assistant

New York, NY

Full-time

Onsite

New Grad, Entry Level

$24.25/hr - $24.25/hr

Women In Need, Inc. (Win) is dedicated to providing support to individuals in need, and they are seeking an Administrative Assistant to provide administrative and clerical support to the Program Director of Transitional Housing. The role involves managing client information, preparing billing documents, and ensuring compliance with various regulatory requirements.

CharityHomeless ShelterNon Profit

Responsibilities

Commit to using evidence-based practices (EBP); Motivational Interviewing (MI), Trauma-Informed Care (TIC), critical time intervention, and boundary setting, to help clients achieve their goals

Update the daily client list and distribute to all members of the Program Services staff twice a day

Ensure client chart maintenance and upkeep of the chart room

Responsible for the breakdown and storage of discharged clients’ charts

Responsible for the timely processing and filing of Department of Homeless Services incident reports/incident report follow up and maintain confidential information

Ensure bulletin board information is accurate and updated with internal and external information for clients and staff

Prepare DHS monthly billing for the Program Director’s signature and submission to the Contracts Department

Organize van schedules and initiate van requests

Collect and submit reports to the Research and Evaluation Department

Perform accurate Client Assistance and Rehousing Enterprise System (CARES) data input to ensure compliance with the NYS Office of Temporary Disability Assistance (OTDA) regulatory requirements, NYC Department of Homeless Services (DHS) contractual requirements and Win standards

Schedule and coordinate trainings and events along with Social Services staff, and the Income Building staff for Win clients

Maintain Program Services staff calendars including Paid Time Off (PTO), site trainings, and events in Microsoft Outlook Public Folders

Maintain the Program Services telephone listing in the Win Directory in Microsoft Outlook Public Folders

Responsible for filing, copying and faxing correspondence related to program services

Attend meeting and trainings required by Win on and off site

Perform related duties as assigned

Qualification

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookTyping 50 wpmBilingual (Spanish)Communication skillsOrganizational skillsTeam playerDetail-oriented