County of Los Angeles · 8 hours ago
ADMINISTRATIVE SERVICES MANAGER III / EMERGENCY APPOINTMENTS HOMELESSNESS
Los Angeles County, CA
Full-time
Onsite
Senior Level
6+ years expThe County of Los Angeles is looking for qualified candidates to fill emergency Administrative Services Manager III vacancies related to the homelessness crisis. The role involves managing and overseeing various administrative functions, including human resources, budget, and contract management, to effectively address the needs of the community.
CommunitiesGovernmentNon Profit
Responsibilities
Plans, organizes, controls, integrates and evaluates the work of the assigned section; with subordinate supervisors and staff, develops, implements and monitors work plans to achieve goals and objectives; contributes to development of the division budget
Manages, supervises and oversees the development, implementation and evaluation of plans, programs, policies, work processes, systems and procedures to achieve annual goals, objectives and standards; identifies and works with supervisors and staff to research and act on opportunities to improve or maximize section performance, efficiency and effectiveness; develops performance metrics and evaluates section performance
Manages section staff by establishing performance requirements and personal development targets; regularly evaluates performance and provides training, coaching and mentoring for performance improvement; recommends performance recognition when warranted; interviews and selects new staff; subject to concurrence of higher level management, initiates and recommends disciplinary action in accordance with Civil Service Rules and County policies
Prepares and/or directs the preparation of, and reviews, a variety of documents such as Board letters and memos, as well as reports and business correspondence to executive management and the Chief Executive Office or other centralized department, or external regulatory agencies, often of a highly sensitive nature requiring the exercise of organizational acumen; uses appropriate software programs (e.g., word processing, desktop publishing, presentation, database and spreadsheet) to create materials in a variety of formats and approaches in order to effectively communicate information to various audiences (e.g., governing boards, executive management, the Chief Information Office, County Counsel, departmental personnel, and members of the public)
Directs and oversees highly complex and sensitive research assignments requiring a substantial depth of analysis using qualitative and/or quantitative analytical methods; defines study parameters and objectives, and develops statistical and information-gathering processes to ensure the quality, integrity, validity and relevance of data obtained for analysis and decision making purposes
Interacts with individuals from a variety of organizations (e.g., Board deputies, management from centralized County agencies, members from municipalities, State and federal legislative bodies, and other external agencies) to represent the department on highly sensitive, contentious and confidential issues; makes presentations, provides advice and/or consultation services, resolves conflicts, mediates disputes, and negotiates agreements; coordinates activities with County central agency and departmental staff, contractors, consultants, outside agencies, etc., to ensure that programs are successfully implemented
Actively participates in the development of options, programs, services and positions that meet objectives and best balance the interests of various stakeholders; provides the highest level of technical review on the development of programs and/or policies designed to address problems or improve operations, through strategic advocacy
Oversees auditing activities and the ongoing evaluation of processes and programs to ensure effectiveness, efficiencies and compliance, as well as to ensure that processes are capable and stable, and programs are proceeding as planned; addresses emerging issues and concerns in order to develop timely, proactive responses
Performs various administrative duties (e.g., creating and maintaining files; formatting standard documents; receiving, processing, and routing documents) by appropriately applying federal and State laws, County and local ordinances, and departmental policies and procedures in order to ensure all work done complies with established guidelines and the requirements of professional standards
Directs administrative professional and technical staff in a central human resources office and/or area providing services including classification, recruitment, selection, discipline, policy, occupational health and safety, and payroll services
Directs and oversees test validation studies and other highly complex and sensitive research assignments requiring a substantial depth of analysis and the use of qualitative and/or quantitative analytical methods such as job analysis and adverse impact analysis
Represents the department on examination appeals, classification studies, investigations, advocacy and other highly sensitive, contentious and confidential issues
Prepares and/or directs the preparation of, and reviews, corrective action plans; department-wide reports, which include disciplinary action, leave of absence, risk management, litigation, return-to-work, and mandatory training reports
Supervises the operations and activities of contracting staff providing contract development and administration services to obtain a variety of contract services; plans, assigns, reviews and evaluates the work of contract analysts. Recommends to department management the rank order and priority of services identified for contracting in light of overall departmental plans
Directs the study and review of complex departmental activities and specialized services in priority order to develop information on workload, personnel, equipment, and material requirements and determine availability of data on current county costs
Represents the department on County Protest Policy Panel matters, audits from the Auditor-Controller, reports from the District Attorney, and other highly sensitive contentious and confidential issues
Performs the highest level technical review over the contract solicitation, development, negotiation, and approval process; formulates and recommends departmental contracting policies to management on the handling of unprecedented issues
Prepares and/or directs the preparation of, and reviews, reports to regulatory agencies at various governmental levels, financial reports regarding grant funding from various agencies, and solicitation documents
Directs administrative professional and technical staff in the preparation and ongoing administration of the budget for a large County department
Directs and oversees studies involving the funding of new state-mandated programs and other highly complex and sensitive research assignments requiring a substantial depth of analysis and the use of qualitative and/or quantitative analytical methods such as budget forecasting, trending, and cost benefit analysis
Prepares and/or directs the preparation of, and reviews, complex financial reports containing financial impact analyses due to budgetary changes at various governmental levels, as well as program rate review, budget status, and cash flow reports
Represents the department on matters involving fiscal disallowances, settlement agreements, curtailment of funding, and other highly sensitive, contentious and confidential issues
Directs and oversees highly complex and sensitive research assignments such as misconduct, fraud, and abuse of authority investigations
Represents the department on audits from the Auditor-Controller, District Attorney reports and other highly sensitive, contentious and confidential issues
Creates and maintains files such as investigative reports, corrective action plans and internal audit reports
Qualification
Required
Two years of bona-fide supervisory experience over a unit of analysts performing assignments within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field - AND - two additional years of experience at the level of a journey analyst or higher within one or more of these administrative fields
Two years of any bona-fide supervisory experience - AND - four years of experience at the level of a journey analyst or higher within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field
Two years of experience at the level of a senior analyst or higher functioning in a consultative role in the Department of Auditor-Controller, Chief Executive Office, Department of Human Resources, or Internal Services Department's Countywide Contracts Division, interpreting and applying County policies, rules, and regulations and providing direction, guidance, and advice to management and administrative staff in County line departments - AND - four years of experience at the level of a journey analyst or higher within one or more of the following administrative fields: human resources, budget, finance, contracts, or other closely-related administrative field
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Leading Change: Innovation and Creativity; External Awareness; Flexibility/Adaptability; Resilience; Strategic Thinking; Vision
Leading People: Conflict Management; Developing Others; Promoting a Diverse Workforce; Teambuilding/Collaboration; Promoting an Accountable Workforce
Achieving Results: Customer Service; Decisiveness; Integrity/Honesty; Planning and Evaluation
Operational Acumen: Fiscal Responsibility; Workforce Development; Operational Improvement
Building Partnerships: Influencing/Negotiating; Networking; Political Acumen
Fundamental Competencies: Active Listening; Reasoning/Critical thinking; Oral Communication; Written Communication
Technical Credibility: Specialized Job Knowledge; Supervisory/Management Knowledge
Company
County of Los Angeles
Please follow Department of Human Resources main page at: https://www.linkedin.com/company/los-angeles-county/
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Carter Hewgley
Senior Director, CEO-Homeless Initiative
Ellen Chow
Program Specialist III, CEO
Recent News
Pasadena Star News
2025-12-21
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