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BBSI · 2 hours ago

Office Manager

Ripon, CA

Full-time

Onsite

Mid, Senior Level

$73K/yr - $73K/yr

BBSI is a dynamic CPA firm dedicated to providing personalized tax, accounting, and consulting services. The Office Manager will oversee daily operations, coordinate administrative processes, and serve as the main point of contact for clients and vendors to ensure exceptional service standards.

Human Resources

Hiring Manager

Jeffrey Lazo

Responsibilities

Greet clients and answer phone calls with professionalism and courtesy

Serve as the first point of contact for all clients, vendors, and external stakeholders

Coordinate calendars, appointments, and meetings for clients and the team

Supervise and coordinate office activities, ensuring efficient workflow and adherence to company policies

Manage vendor relationships, including overseeing and tracking all service agreements and contracts

Maintain office supplies inventory and manage budgets for various departments

Plan and organize company events, meetings, and training sessions to foster team engagement and development

Summarize and prepare documentation related to billing, invoicing, bookkeeping, and payroll

Provide comprehensive clerical support, including precise document preparation, scanning, digital and physical filing, and data entry

Support the onboarding process for new clients and team members, ensuring all administrative paperwork is complete and systems access is granted

Utilize phone systems effectively for internal and external communication

Maintain a high level of confidentiality and discretion regarding all client and firm financial data

Qualification

Office managementPayroll systemsMicrosoft Office SuiteSupervisory skillsEvent planningVendor managementOrganizational skillsProfessionalismCommunication skillsAttention to detail