Apply on Employer Site

BD (Tissuemed Ltd) · 1 week ago

Administrative Assistant, MDS R&D

Salt Lake City, UT

Full-time

Onsite

Senior Level

5+ years exp

BD is one of the largest global medical technology companies in the world, and they are seeking an Executive Assistant to support the R&D teams. The role involves providing administrative support, managing calendars, coordinating meetings, and organizing events to enhance organizational efficiency.

Health CareHospitalMedicalMedical Device

Responsibilities

Provide administrative support and contribute to organizational efficiency

Independently and proactively coordinate the agenda’s / meetings / logistics for meetings, in house as well as off site, globally

Maintains and creates relevant networks and relationships as appropriate, both within Salt Lake City and globally

Responsible for calendar management, requiring interaction with both internal and external executives and assistants

Facilitates incoming and outgoing departmental communications on behalf of the Leadership Team

Arrange heavy domestic and worldwide travel, including comprehensive and detailed itineraries

Create and process travel expenses and reimbursements in a timely manner

Works with other administrative assistants within and outside the MDS team in a considerate way to try to manage all the complex calendar demands being presented

Creates high quality PowerPoint presentations as needed for R&D presentations and organization charts

Manages and sets up town halls and manages different communication mechanisms such as Yammer

Strong service approach to enable the AAD and PIVC R&D Directors and to drive better efficiency and effectiveness

Organize specific events within the scope of the event. Work with vendors, site selection, manage interfaces and budget

Ability to lead the organization of external meetings, for instance around reward and recognition

Select vendor and propose / select location

Launch and implement nomination process

Logistical organization of complex events

Elaborate and implement concept for meeting

Act as primary interface for meeting attendees

Manage budget in autonomy

Handle all communication aspects around the event

Qualification

Microsoft Office SuiteCalendar ManagementTravel ArrangementsSAPWorkdayConcurPrioritizationConfidentialityTaking InitiativeInterpersonal Skills

Required

Minimum 5+ years' experience as an Executive Assistant supporting multiple leaders in a multi-functional, matrixed, fast-paced and diverse multicultural environment, preferably at a progressively responsible and/or corporate level

High school degree required. Bachelor's degree strongly preferred

Tech savvy - it is crucial to understand and to have a strong proficiency and experience in the use of Microsoft Office Suite (PowerPoint, Word, Excel, Outlook), and the ability to use electronic systems and software applications proficiently. For PowerPoint, must be able to draft from scratch, edit, add animations, charts, etc., and proofread PowerPoint Presentations

Proficient with SAP, Workday and Concur

Ability to manage a fast-paced heavy workload, heavy calendar and travel arrangements

Strong interpersonal and communication skills

Ability to flex schedule to accommodate Director MDS-SLC R&D

Strong interpersonal and communication skills, given the significant contact with senior management and external contacts; experience supporting multiple leaders in a diverse multicultural environment

A great teammate with the ability to develop and maintain good working relationships with everyone across the organization and external contacts

Self-motivated, enthusiastic, with an executive presence with the desire and ability to take initiative

A keen sense of urgency in delivering tasks, strong follow-through in prioritizing, coordinating and planning in a high volume fast-paced environment

Integrity and discretion in dealing with matters, and protect sensitive and confidential information is crucial

Ability to use independent judgment to determine what requires priority attention, escalation, and directing to the appropriate team member for response or resolution

Ability to anticipate needs and being resourceful in delivering tasks; effectively leverage available resources

A high level of attention to detail and accuracy (proofreading/formatting)

Demonstrated ability to assume greater responsibilities as circumstances dictate