State of Louisiana · 4 days ago
Administrative Program Specialist A-B
Houma-Thibodaux Area
Full-time
Onsite
Mid Level
3+ years expThe State of Louisiana is seeking an Administrative Program Specialist A-B to oversee the administrative, financial, and operational functions of the Port's Operations Department. This role involves coordinating cargo handling, providing strategic planning support, and ensuring efficient terminal operations while enhancing communication and operational performance.
Government Administration
No H1B
Responsibilities
Coordinate daily cargo handling and scheduling directly with major customers (Halliburton, Phillips 66, Citgo, La Pigment), ensuring efficient terminal operations
Provide strategic planning support to the Director of Operations, Marine Terminal Superintendent and Bulk Terminal Manager by analyzing schedules and resource allocation
Ensure system efficiency by identifying issues and implementing improvements to support long-term operational success
Manage payroll and attendance for approximately 40 employees across multiple departments, ensuring accuracy and compliance
Prepare detailed customer charge records, linking labor, equipment, and fuel usage to billing accuracy
Monitor employee leave balances, proactively addressing issues with supervisors
Oversee requisitions, purchasing, and vendor agreements for Bulk Terminal #1 and City Docks, ensuring cost control and accountability
Track and reconcile fuel usage, rental agreements, and outside service expenses for all Port equipment and vehicles
Consolidate operational data to reconcile invoices and support budget preparation
Act as the point of contact between HR and Operations staff, ensuring compliance with handbook updates and Civil Service training requirements
Maintain training records and ensure timely submission to HR
Operations in meetings, documenting and distributing key decisions to leadership and staff
Strengthen communication channels between departments to improve operational efficiency
Serve as backup for Administrative Program Specialist C, Administrative Coordinator 4, and the Marine Terminal Superintendent's office, ensuring continuity of operations
Qualification
Required
Three years of experience in administrative services
Six years of full-time work experience in any field
A bachelor's degree
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field
The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement
The ability to demonstrate specialized knowledge, skills, and experience to apply subject matter expertise in diverse and evolving contexts
The ability to plan, monitor, and document employee performance throughout the year
The ability to make timely, confident decisions using sound reason
The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change
The ability to take ownership of actions, behaviors, performance, decisions, and outcomes
The ability to create structured strategies and plans that support the achievement of defined goals and objectives
Benefits
Insurance Coverage
Parental Leave – Up to six weeks paid parental leave
Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To): Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system, Teacher's Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others
Company
State of Louisiana
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Chancellor Donald, M.D.
Chief Medical Officer
Chase Hymel
Chief Information Security Officer (CISO)
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