The Fountain Group ยท 1 month ago
Administrative Business Partner/Assistant
South San Francisco, CA
Full-time
Onsite
Entry Level
$22/hr - $34/hr
2+ years expThe Fountain Group is currently seeking an Administrative Business Partner/Assistant for a prominent client of ours. This position involves providing executive-level support, managing schedules, and handling various administrative tasks to ensure efficient operations.
ConsultingRecruitingStaffing Agency
Responsibilities
Identify and anticipate needs of business partners and prioritize work activities accordingly
Proficient in all available tech meeting platforms including in room technology, video conferences, Google Meets, Zoom and global webcasts
Schedule and support external candidate interviews and new hire orientation and onboarding
Submit facilities, IT and Site Services requests
Manage purchase orders, contracts, invoices, payment tracking and vendor maintenance
Manage multiple schedules with emphasis on heavy calendaring of complex meetings
General office responsibilities include but not limited to: scheduling travel, processing payment and expense reports, maintaining electronic files, ordering food and other supplies for a variety of meetings and events, greeting visitors, ensuring compliance with policies, integrating and facilitating communication with individuals, the team, the department and other functions across the company, and actively participating in administrative team meetings, and projects as requested
Arrange, coordinate and support meetings, events and activities both on and off-site
Manage deadlines related to business needs as well as other special projects
Collaborate with administrative team to support complex/special projects and deadlines
Qualification
Required
HSD/GED or higher
2-3 years of previous administrative experience
Experience in Google Suite (gCal, gMail, gDrive, etc.)
Meeting arrangements, virtual and in person
Calendar management
Travel scheduling
Handling POs, payment, expense reports, invoices, contracts, etc
Executive level support
Proficient in all available tech meeting platforms including in room technology, video conferences, Google Meets, Zoom and global webcasts
Schedule and support external candidate interviews and new hire orientation and onboarding
Submit facilities, IT and Site Services requests
Manage purchase orders, contracts, invoices, payment tracking and vendor maintenance
Manage multiple schedules with emphasis on heavy calendaring of complex meetings
General office responsibilities include but not limited to: scheduling travel, processing payment and expense reports, maintaining electronic files, ordering food and other supplies for a variety of meetings and events, greeting visitors, ensuring compliance with policies, integrating and facilitating communication with individuals, the team, the department and other functions across the company, and actively participating in administrative team meetings, and projects as requested
Arrange, coordinate and support meetings, events and activities both on and off-site
Manage deadlines related to business needs as well as other special projects
Collaborate with administrative team to support complex/special projects and deadlines
Preferred
Prior Genentech/Roche experience a big plus
Benefits
Referral Bonus
Company
The Fountain Group
The Fountain Group is a staffing firm that specializes in rendering contingent workforce solutions to various industries.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Jahnavi Patel
Finance Business Partner
Recent News
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