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Tacoma Community College · 6 days ago

Facilities Administrative Systems Coordinator

Tacoma, WA

Full-time

Onsite

Entry Level

$4,542/mo - $6,107/mo

2+ years exp

Tacoma Community College is located in the scenic Puget Sound area and is committed to serving a diverse student population. The Facilities Administrative Systems Coordinator will manage and coordinate systems and workflows for the administrative side of facilities management, overseeing work orders, asset management, and maintenance records.

Higher Education

Responsibilities

Administer, track data, and report data using some of, but not limited to, the following systems

Oversee and maintain the college’s key inventory and distribution processes

Produce and distribute reports from Megamation and other systems as needed

Administer and utilize Computerized Maintenance Management Systems / Megamation for work orders, asset tracking, preventative maintenance, and reporting

Manage and operate college facilities systems, including key card access system and building management systems for equipment and building control

Serve as essential personnel during emergency situations and campus incidents

Provide confidential administrative support, using discretion in sensitive matters

Assist in coordination of Facilities operations, including Help Line dispatch and motor pool program

Participate in college meetings, planning sessions, and relevant functions

Contribute to creating a safe, professional, inclusive, and bias-free working environment, which fosters respect for differences and encourages inclusion while promoting teamwork and organizational values

Perform related duties as assigned

Qualification

Megamation DirectLineRS2 Access Control SystemFacilities Portfolio Management ToolBuilding Management SystemEnergy Star Portfolio ManagerComputerized Maintenance Management SystemsOffice SuiteCustomer Service SkillsInterpersonal SkillsOrganizational SkillsProblem-Solving SkillsTeamwork

Required

Associate's degree from an accredited college or university in architecture, building maintenance, or related field

Two years of experience providing administrative or technical support in facilities management, building maintenance, capital projects, project coordination or similar duties

Interpersonal skills and proven ability to communicate effectively with key stakeholders with proficient verbal and written communication skills

Strong ethics, integrity, and sound professional judgment

Strong organizational and problem-solving abilities

Ability to multitask and prioritize a heavy workload

Excellent customer service skills; including establishing, building, and maintaining internal/external customer satisfaction

Ability to direct and manage all phases of facilities processes and construction project development and implementation

Ability to proactively build positive relationships, foster team unity at all levels of the college, and strive for positive interactions with individuals across the campus

Engaging in critical self-reflection and growth; openness to feedback, change, and professional development

Proficiency with standard productivity tools such as Office Suite (Word, Excel, etc.)

Proficiency with and the ability to learn automated facilities administrative systems such as access control software, building management systems, computerized maintenance management systems

Communicate promptly and responsively to the needs of the department and college community

Identify and understand issues, challenges, and learning opportunities; be proactive and strategic with solutions

Thorough understanding of all aspects of facilities maintenance and operations management in an institutional environment or large organization

Committed to identifying, challenging and disrupting instances of institutional racism and discrimination that disadvantage Black, Indigenous, and people of color as well other marginalized populations within our educational community

Effectively carry out work processes to achieve individual and organizational goals

Manage personal time and projects wisely; set priorities, make appropriate decisions to complete assigned tasks and solve problems efficiently and in a timely manner

Occasional availability after hours or on weekends

Ability to work effectively for extended periods, including during inclement weather

Strong commitment to high level service and quality standards

Demonstrated initiative taking and flexibility

Experience and success with interpreting and implementing rules, regulations, and codes related to facility development and operations

Successful completion of a criminal history background check