BMO U.S. · 1 day ago
Senior Administrative Assistant / Receptionist
Seattle, WA
Full-time
Onsite
Mid, Senior Level
$50K/yr - $91K/yr
7+ years expBMO U.S. is a financial institution driven by a shared purpose to create lasting, positive change for customers and communities. The Senior Administrative Assistant / Receptionist will perform various administrative and clerical tasks, provide professional support to managers, and contribute to the effective operation of the business group.
Banking
Responsibilities
Provides subject matter expertise and advice related to assigned strategic initiatives and acts as a relationship manager for assigned initiatives
Builds effective relationships with internal/external stakeholders
Breaks down strategic problems and analyses data and information to provide insights and recommendations
Gathers and formats data into regular and ad-hoc reports and dashboards
Leads the planning, coordinating and implementing of department events
Provides senior-level administrative and operational support within a large, diverse team, including one or more senior executives
Employs systems (e.g. customized exception reports, tracking reports, etc.) to manage information
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting
Provides input into the planning and implementation of administrative programs
Coordinates and monitors budgets and reporting on results vs. budget
Provides coaching and mentoring to more junior administrative assistants to support them in developing the capability to carry out current job accountabilities
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms, and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures)
Dispatches outgoing communications. Answers the central phone line, responding to and resolving/escalating inquiries
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget
Makes travel arrangements, booking flight/hotel reservations as needed
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building-related matters, including incoming/outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.)
Collaborates with internal and external stakeholders in order to deliver on business objectives
Organizes work information to ensure accuracy and completeness
Focus may be on a business/group
Thinks creatively and proposes new solutions
Exercises judgment to identify, diagnose, and solve problems within given rules
Works mostly independently
Broader work or accountabilities may be assigned as needed
Qualification
Required
Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility
Must have calendar management experience
Must have travel desk management experience
Must have the ability to organize and support events and meetings
Must have the ability to manage expense invoices
Must have experience with Microsoft Office Suite
Must be able to work 5 days from the office location
Specialized knowledge from education and/or business experience
Verbal & written communication skills - In-depth
Collaboration & team skills - In-depth
Analytical and problem-solving skills - In-depth
Influence skills - In-depth
Preferred
Salesforce experience is a nice-to-have
Benefits
Health insurance
Tuition reimbursement
Accident and life insurance
Retirement savings plans
Company
BMO U.S.
We’re a bank, but there’s more to it than that. We're a top ten bank in North America and have been serving our customers since 1817.
5001-10000 employees
H1B Sponsorship
BMO U.S. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (11)
2023 (41)
2022 (22)
2021 (14)
2020 (21)
Funding
Current Stage
Late StageLeadership Team
Mike Morton
Vice Chair U.S. Commercial Banking
Recent News
2025-10-16
2025-09-23
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