Xylem · 2 days ago
Executive Assistant to the Senior Vice President, Chief Strategy and External Affairs Officer
Washington, DC
Full-time
Onsite
Senior Level, Lead/Staff
$45/hr - $55/hr
10+ years expXylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. The Executive Assistant to the SVP and Chief Strategy and External Affairs Officer is a key position responsible for supporting key projects and leaders, managing complex calendars, organizing meetings, and ensuring effective communication within the organization.
Professional ServicesSporting GoodsTravel
Responsibilities
Organize internal and external meetings as well as participation in industry conferences
Assist in the compilation and distribution of materials prepared for executive leadership
Process expense reports and invoices
Act as a Gatekeeper of all contact with the public, clients, and staff coming through the executive’s office
Manage extensive and complex calendars for Senior Executive (and several VPs within the organization) in a fast-paced and dynamic environment
Coordinate and organize senior meetings, draft communications and presentations, including agenda setting, material preparation and distribution, speaker coordination, and logistics
Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
Plan and lead events as needed
Responsible for processing department invoices utilizing the accounts payable system (Catalyst)
Collaborate with finance and accounting teams to accurately code invoices for payment from specific cost center and applicable projects within the annual budget
Establish new vendors in the global procurement system(GEP) by providing accurate, verifiable vendor documentation
Qualification
Required
10+ of administrative experience, ideally supporting at the SVP level (or equivalent)
A minimum of three years of administrative and corporate operations experience, including supporting C-suite executives, office management, expense reporting, travel coordination, event planning and team management
Advanced proficiency with Microsoft Office products, including Outlook, Word, Excel, PowerPoint, and Teams
Experience with travel and expense management software such as AMEX and Concur
Highly organized with attention to detail
Ability to work well in a fast-paced environment and manage multiple projects with competing deadlines and priorities
Proven ability to maintain high level of confidentiality and exercise discretion, ability to balance differing opinions
Pro-active, critical thinker with the desire to approach tasks analytically to challenge existing processes, attempting to improve overall efficiency
Excellent written and verbal communication skills
Self-motivated and resourceful
Ability to work both independently and collaboratively within a team
Curious and eager to learn about different aspects of the business
Flexibility in skillset (jack/jill-of-all-trades)
Preferred
Bachelor's degree preferred
Benefits
Medical
Dental
Vision plans
401(k) with company contribution
Paid time off
Paid parental leave
Tuition reimbursement
Company
Xylem
Xylem is the global leader in advanced technologies, solutions and services that address the world’s biggest water challenges.
10001+ employees
H1B Sponsorship
Xylem has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (33)
2024 (8)
2021 (5)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Bill Grogan
Senior Vice President and Chief Financial Officer
Matt Latino
VP, Finance and Segment CFO Americas, Applied Water Systems and Measurement & Control Solutions
Recent News
globallegalchronicle.com
2025-10-07
2025-10-03
2025-10-02
Company data provided by crunchbase