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JTC Group · 1 month ago

Senior Administrator - Executive Assistant/Office Manager

Boston, MA

Full-time

Onsite

New Grad, Entry Level

$72K/yr - $89K/yr

0+ years exp

JTC Group is seeking a highly organized and proactive Executive Assistant/Office Manager for their Boston office. The role involves providing administrative support to senior executives, managing office operations, and ensuring effective communication and organization within the team.

ConsultingFinanceFinancial ServicesReal Estate

Responsibilities

Provide direct administrative support to senior executives, such as writing and editing e-mails, drafting memos, presentations, and preparing communications on the executive’s behalf

Prepare and edit correspondence, presentations, reports, and meeting materials

Manage confidential information with discretion and professionalism

Track action items, deadlines, and follow-ups from leadership meetings

Organizing domestic and international travel arrangements and accommodations for team members and executives

Maintain office and kitchen inventory, including ordering and stocking supplies, and ensuring all equipment is in working order

Maintaining comprehensive and accurate records/ budgeting

Managing executive/s monthly expenses, office expenses, outgoing mail, deliveries and shipments

Organizing meetings, including scheduling, sending reminders, and occasionally organizing catering

Assist/manage planning and execution of team events, meetings and offsites

Answering phone calls in a polite and professional manner

Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

Serve as the primary point of contact for facilities, vendors, and office service providers

Support onboarding of new hires and coordinate with HR on administrative matters

Managing multiple conference rooms and executive calendars, prioritizing the most sensitive matters

Provide assistance with ad hoc project and initiatives

Always represents JTC in a professional manner, displaying the ethical behavior we expect in all interactions, both internal and external

Adhere to JTC core values and expected behaviors

Any other duties as deemed necessary by Management

Qualification

Microsoft Office SuiteCalendar managementConfidential information handlingEvent planningCommunicationOrganizational skillsProblem-solving abilitiesAttention to detailInterpersonal skills