Inside Higher Ed · 2 weeks ago
CUNY Office Assistant- Office of the Registrar (Provisional)
Bronx, NY
Full-time
Onsite
Entry Level
$36K/yr - $40K/yr
2+ years expInside Higher Ed is seeking a CUNY Office Assistant to support the Office of the Registrar at Lehman College. This role involves performing various office tasks, including documentation, customer service, and transaction processing, while ensuring compliance with departmental and university procedures.
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Responsibilities
Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures
Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment
Proofreads typed material for accuracy, correcting errors as necessary
Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports
Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files
Creates filing systems
Maintains departmental records; keeps separate confidential records when instructed
Retrieves and formats computerized data
With proper training, may take dictation and transcribe notes (written or recorded)
Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms
Provides information, as directed, to faculty, students, employees, and the general public
Responds to routine inquiries regarding departmental affairs
Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories
Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons
Furnishes information on the department’s rules and regulations, when authorized
Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.)
Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc
Assists in training new employees in various office duties/use of office machines
Communicates with other academic or administrative departments or outside agencies to expedite the processing of work
Prepares routine reports, including drafts, using information received from various sources
Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines)
Processes purchase orders and supply orders; verifies deliveries
Verifies inventory and supplies reports on request
Completes Time & Leave calculations and keeps up-to-date records
Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance
Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records
Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records
Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions
Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized
Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed
Assists in preparing and distributing materials such as recruitment documents
Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration
Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines
May serve on committees when authorized
Qualification
Required
A four-year high school diploma or its educational equivalent
Two (2) years of experience performing general office work, which may be met by one of the following: A) Two (2) years of satisfactory, full-time experience performing general office work; or B) One (1) year of satisfactory, full-time experience performing general office work and 30 semester credits from an accredited college or university; or C) An associate's degree or 60 college credits from an accredited college or university
Passage of a qualifying Work Experience Test
English Language Proficiency. All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview
Must be proficient in Microsoft applications (Word, Excel, Access, Power Point, Outlook)
Must be proficient at problem-solving, including being able to identify issues and resolve programs in a timely fashion
Must be a team player
Must possess strong interpersonal skills
Must be able to communicate clearly, both written and orally, as to communicate with employees and members of the Office of the Registrar
Must be able to efficiently read and understand information
Must be able to prioritize and plan work activities as to use time efficiently
Be organized, accurate, detailed and analyze work for quality
Must be reliable, able to follow instruction, respond to management direction and improve performance through management feedback
Candidates selected for the position will be required to complete a typing test as part of the selection process
A typing test result of 20+ words per minute, after errors are deducted for the candidate
Preferred
Proficient in MS Office
Strong organizational and time management skills
Excellent written and verbal communication skills
Attention to detail and problem-solving skills
Experience working in higher education setting
Experience with CUNYfirst, Brightspace, and other related CUNY systems
Experience working with diverse populations in fast paced environment
Benefits
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification.
Employees are also offered pension and Tax-Deferred Savings Plans.
Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits.
Health benefits are also extended to retirees who meet the eligibility criteria.
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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