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ERCOT · 2 months ago

Procurement and Contract Specialist 1

Taylor, TX

Full-time, Contract

Hybrid

New Grad, Entry Level

$55K/yr - $90K/yr

ERCOT is focused on building the future of the Texas power grid and wholesale market. The Procurement and Contract Specialist 1 is responsible for procuring goods and services, developing supplier relationships, and conducting economic analysis to support procurement activities.

Energy

Responsibilities

Understands the basic principles, theories and concepts related to the profession and learns how to apply them within the ERCOT culture

Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained

Contributes to specific objectives and outcomes as directed

Helps manage supplier relationships

Assists in the identification of eligible vendors including participating in competitive reviews and vendor qualification using research of publicly available information and analysis of financial position

Understands and uses financial principles which include Capital and Operating expense allocations, budgeting, asset inventory management and reconciliation

Assists in coaching business units on business case preparation and statements of work, and providing information regarding contract terms and conditions

Helps manage 3rd party suppliers for adherence to contracted service levels

Develops and generates reports as requested

Helps in facilitating the development of specifications and procurement documents; evaluating vendors; preparing recommendations for contract award; and developing, negotiating and executing contracts as well as resolving contract problems

May help coordinate RFQ requirements such as vendor requirements and specific measurable deliverables with end users

Evaluates bids/responses, qualifications in conjunction with the end user requirements

Actively pursues cost reduction programs with suppliers to lower cost and improve service or material availability

Evaluates and/or monitors vendor performance using a vendor performance matrix based on knowledge of prices, delivery, and information received from departments and Project Managers relative to product/work acceptability and vendor service, including quarterly business reviews

Able to effectively prioritize and execute tasks within assigned deadlines

Help manages requests for quotes during all stages of development

Help schedule and conduct vendor meetings for review of service delivery Initiated corrective actions if appropriate per contract

Monitors the contract and requisition approval process flow, serving as first-level customer support for workflow approvals

Reviews and approves requisitions in the ERP system to ensure required documentation is present

Expedites and manages updates to ERP system access, departmental structures, and delegation of authority, including testing related system or procedural changes

Helps manage the ERCOT Vendor Qualification process in collaboration with buyers, vendor managers, legal, credit, and business owners

Communicates effectively and positively with internal ERCOT customers and vendors regarding outstanding contract requests and priorities

Maintains timely updates to contract databases to reflect the status of contract requests

May assist with contract review, summary, negotiation, preparation, modification, and termination as needed

May help support Request for Proposals (RFP) and vendor management activities as directed by management

May help coordinate with internal customers to develop statements of work and related documents that clearly define the scope of services and deliverables expected from vendors

Qualification

Supplier relationship managementContract negotiationProcurement processesFinancial principlesVendor qualificationTask prioritizationReport generationProblem resolutionEffective communicationTeam collaboration