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Gateway Foundation · 2 days ago

OFFICE MANAGER

Lakeland, FL

Full-time

Onsite

Mid Level

3+ years exp

Gateway Foundation, Inc. is a national non-profit dedicated to helping individuals with substance use and mental health disorders. The Office Manager is responsible for organizing office operations, developing procedures, and serving as an administrative liaison to ensure efficient office functioning and support for various operational tasks.

Addiction TreatmentHealth CareMedicalMental HealthNon ProfitRehabilitationWellness

Responsibilities

Maintains office services by organizing its operations and developing and implementing office procedures and systems; preparing and coordinating correspondence; processing data entry of billing information; organizing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions of assigned administrative support staff

Compiles data and information and generate reports from electronic health record, population management system, and other adjunct databases

Assists in preparing budget recommendations

Serves as administrative liaison between assigned Facility, other facilities, central office and contracting agency, by gathering and exchanging information related to operational, budget, payroll, and personnel issues or procedures

Maintains office records and filing system

Qualification

Office operations experienceSupervisory experienceComputer skillsOffice systemsAnalytical skillsDelegateCommunication skills

Required

Three (3) years of administrative or office operations experience, including some supervisory experience

High School Diploma or GED

Knowledge of office systems, procedures, equipment

Strong computer skills to generate reports and prepare documents

Communication skills to exchange information and interact with a diverse group of external and internal contacts

Analytical skills necessary to compile and analyze data and information for various reports and statements, read and interpret policies and instructions and investigate and resolve operational and administrative problems

Ability to delegate and follow-up on the work of others