MBTA · 1 month ago
Senior Audit and Closeout Analyst
Boston, MA
Full-time
Onsite
Senior Level
5+ years expMBTA is committed to providing safe and reliable transportation services. The Senior Audit and Closeout Analyst will support project delivery teams by auditing invoices, managing audit staff, and ensuring compliance with policies and procedures related to contracts and financial systems.
AutomotiveLogisticsPublic TransportationTransportationTravel
No H1B
Responsibilities
Assist with managing professional services auditing staff and serve as a point of contact for invoice and voucher auditing, processing, and administrative responsibilities within the MBTA Financial Systems, including the Capital Management System (CMS), and Financial Management System (PeopleSoft)
Assist in the development and annual review of SOP’s and Capital Programs Support procedure manuals
Evaluate professional services invoices for accuracy and compliance with MBTA Standard Operating Procedures (SOPs) and federal regulations. Determine adequacy, effectiveness, and compliance with MBTA SOPs
Identify risks within the process workflows and recommend improvements. Present findings to senior leadership in the form of reports and presentations
Provide personnel oversight and training as required
Provide upper management with accurate invoice/payment statistics on a weekly, monthly, and yearly basis
Oversee the Certified Public Accountant pool services and assign internal & external audits
Review completed vouchers and invoices audited by staff
Support procurement planning, administration, and monitoring for operational and Capital Delivery and other areas of Authority consultant services contract invoicing
Support the implementation, data entry and reporting associated with B2G Compliance Software
Perform a variety of administrative duties including but not limited to internal reviews, and audits of contracts and invoices. Assist management in the development & implementation of auditing methods and review procedures required for the processing and payment of billings for consultant contracts
Oversee the records retention process, maintain the security of all off-site areas, and organize the archiving of invoices, and pre-audits to provide adequate space needed within the office
Manage work performed by outside CPA services engaged to audit professional services contracts awarded to consultants by the Authority
Analyze audit programs prepared by CPAs and review Work papers File submitted by CPAs upon completion of the audit assignments to ensure that proposed costs are following FTA Circular 4220.1F Cost analysis Requirement
Perform various CMS, FMIS, and -Builder administrative duties, as required
Assist in the design, development, and automation of various reports and process guides
Assist MBTA Project Offices with design and construction contracts and project closeout
Respond to each inquiry, whether from a customer, vendor, or co-worker courteously and professionally
Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees
Ensure the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable), and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment, and Anti-Retaliation policies
Perform related duties and projects as assigned
Qualification
Required
A Bachelor's degree in Business Administration, Accounting or Finance
Five (5) years of accounting-related work experience in invoicing and billing
Effective organizational, analytical, quantitative, accounting, and confidentiality skills
Proficient in Word, Excel, and database software
Work independently with minimal supervision and oversee one's work to ensure it is error-free
Assist Management with internal and external customers courteously and professionally
Excellent attention to detail to effectively review data and numbers
Strong critical thinking skills used to gather data and make informed decisions
Strong communication skills and the ability to effectively communicate with customers, employees, vendors, contractors, and state and federal agencies
Demonstrate excellent negotiation, communication, conflict resolution, and writing skills
The ability to maintain and protect personal and confidential information
The ability to work effectively with a diverse workforce
Adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
Have the ability to supervise and work effectively with a diverse workforce
Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program
Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role
Ability to provide internal and external customers with courteous and professional experiences
Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required)
Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including physical examination and drug and alcohol screenings
Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service
Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting pre-employment screenings / pre-boarding, working in their positions, and throughout the duration of their program
Preferred
Experience with invoicing in a high-volume environment
Billing experience in a transit or construction setting, and/or the public sector
Benefits
Accrued paid sick leave
Monthly transportation pass
Company
MBTA
The Massachusetts Bay Transportation Authority, often referred to as the MBTA or simply The T, is the public operator of most bus, subway, commuter rail and ferry systems in the greater Boston, Massachusetts, area.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Barbara Bates
Deputy CFO Capital
Mary Ann O'Hara, CPA
Chief Financial Officer
Recent News
Boston Herald
2026-01-03
2025-12-30
Boston Herald
2025-12-02
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