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Inside Higher Ed · 5 days ago

(Part-time) Administrative Professional II (Substitute/Temporary)

Redding, CA

Part-time

Onsite

Entry, Mid Level

$25.43/hr - $25.43/hr

2+ years exp

Inside Higher Ed is looking for an Administrative Professional II to provide office support in a temporary capacity. The role involves performing a variety of complex administrative functions to assist in the day-to-day operations and coordinating workflow within the assigned area.

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Responsibilities

Effectively communicates and interacts with faculty, staff, and students

Exercises independent judgment; relieves assigned administrator of routine administrative actions not requiring their immediate attention

Performs varied and responsible administrative professional duties to assist in the coordination and processing of workflow within assigned area

Prepares correspondence, memoranda, reports, center and advisory committee minutes, and other materials

Participates in and/or coordinates the preparation, checking, compiling, and recording of a variety of data/information

Prepares and proofreads a wide variety of materials and documents such as interoffice communications, requisitions, forms, letters, reports, statistics, curriculum projects, classroom and instructional assignments, and specifications from rough draft or verbal instructions

Assists in preparing area budget including monitoring grants and maintaining detailed records

Keeps records of expenditures, budget accounts and running balances

Acts as information source regarding area policies, procedures, and requirements; receives and interviews callers and provides information, refers matters to proper staff using judgment, knowledge, and interpretation of established procedures/policies

Arranges and schedules appointments and meetings, notifies participants, confirms date and time, reserves meeting sites and prepares needed materials

Assists with development of schedule of classes and catalog information related to area activities and services in collaboration with the instructors, dean, and instructional services

Collects and handles incoming money and receipts for special projects

Receives, handles, and processes confidential information and requests ensuring that security and strict rules of confidentiality are maintained

Maintains accurate and detailed calendar of events, due dates, and schedules as they relate to assigned area to ensure proper tasks and activities occur as scheduled

Receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures

Receives, sorts, and distributes outgoing and incoming mail; prioritizes and designates appropriate response whenever possible and/or responding to correspondence as directed

Develops or assists in the development of office operating procedures, forms, worksheets, and record keeping systems

Makes travel arrangements

Directs, trains, and monitors student assistants; trains and oversees the work of others in a lead capacity

Participates in campus committees and events

Performs other related duties similar to the above in scope and function as assigned

Qualification

Microsoft Office SuiteBasic accounting principlesOffice methodsProceduresInterpersonal skillsSupervisionTrainingRecord keeping systemsConfidential information handlingEffective communication

Required

Associate degree or equivalent education and experience

Two years of increasingly responsible administrative professional experience or equivalent

Demonstrated sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff members and students with physical and/or learning disabilities

Knowledge of: Microsoft Office Suite

Use of apps on District issued computer

Interpersonal skills using tact, patience, and courtesy

Proper office methods, techniques, and procedures including filing systems, business correspondence, receptionist techniques, report writing, and telephone techniques

Basic accounting principles and requirements

Correct English usage including grammar, punctuation, vocabulary, and spelling

Compile and maintain the security of confidential information

Learn the operations, procedures, policies, and requirements of assigned area and apply them with good judgment in a variety of procedural situations

Understand and carry out a variety of oral and written instructions independently

Prioritize, direct, and coordinate workflow within assigned area

Learn and utilize a variety of computer software as assigned

Accurately type at a rate required for successful job performance

Establish and maintain a variety of records and filing systems to include accounting records

Work independently with minimum supervision

Prioritize and appropriately schedule workload, meet established deadlines

Operate standard office equipment including computer, printer, calculator, copier, etc