Inside Higher Ed ยท 2 days ago
Executive Director, Procurement and Administrative Services
Baytown, TX
Full-time
Onsite
Lead/Staff, Director/Executive
$106K/yr - $111K/yr
5+ years expInside Higher Ed is seeking an Executive Director of Procurement and Administrative Services who will provide strategic leadership and oversight for the College's centralized procurement operations. The role focuses on ensuring efficient and compliant acquisition of goods and services while driving institution-wide procurement strategy and fostering a culture of stewardship and continuous improvement.
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Responsibilities
Develop and execute a comprehensive procurement strategy aligned with institutional priorities, budget goals, and long-term sustainability initiatives
Lead strategic sourcing initiatives to deliver cost savings, value improvements, and risk reduction
Establish performance metrics, dashboards, and reporting tools to monitor procurement effectiveness
Oversee daily operations for receiving, inspecting, logging, and distributing all incoming shipments, including packages, freight, research materials, and equipment
Administer the institution's surplus property program, including pickup, inventory, warehousing, redistribution, sale, donation, and disposal of assets
Serve as a key advisor to senior leadership on procurement trends, policies, and opportunities
Oversee end-to-end procurement processes including competitive bidding, contract negotiation, supplier selection, purchasing, and compliance
Manage the institution's eProcurement and ERP procurement systems; champion process automation and digital transformation
Ensure adherence to federal, state, and institutional regulations (e.g., Uniform Guidance, state procurement rules)
Maintain robust internal controls to mitigate financial, operational, and reputational risk
Lead contract negotiation and administration, optimizing terms, pricing, service levels, and supplier performance
Build and maintain strategic supplier relationships to support institutional needs in academics, research, technology, construction, and auxiliary services
Oversee the creation, review, and renewal of procurement contracts, agreements, and MOUs
Implement supplier diversity strategies to support inclusive procurement practices
Oversee daily operations for receiving, inspecting, logging, and distributing all incoming shipments, including packages, freight, research materials, and equipment
Supervise timely delivery of goods across campus, including furniture, materials, equipment, and specialty shipments
Administer the institution's surplus property program, including pickup, inventory, warehousing, redistribution, sale, donation, and disposal of assets
Identify and drive cost-savings initiatives, cost-avoidance opportunities, and value-added procurement outcomes
Partner with Finance, Budget[AS1], and departmental leaders to ensure transparent, responsible spending practices
Monitor procurement budget, operational costs, and savings targets
Develop, update, and enforce procurement policies, guidelines, and standard operating procedures
Ensure compliance with all applicable laws, regulations, grant requirements, and ethical standards
Lead training and outreach programs to educate faculty and staff on procurement best practices and policy compliance
Lead, mentor, and evaluate procurement staff, fostering a collaborative, service-oriented culture
Attract and retain high-performing talent in procurement, contracting, accounts payable, and strategic sourcing roles
Partner with campus stakeholders to understand needs, improve service delivery, and promote effective procurement practices
Perform other duties as assigned
Qualification
Required
Bachelor's degree in Business, Supply Chain Management, Finance, or related field
Five plus (5+) years of progressively responsible procurement experience, with five plus (5+) years in a leadership role
Demonstrated experience managing large-scale procurement operations or supply chain functions
Knowledge of public procurement regulations, higher education environment, and ethical purchasing standards
Strong negotiation, analytical, and contract management skills
Proficiency with procurement technologies, ERP systems, and eProcurement platforms
Preferred
Master's degree in Business Administration, Public Administration, or related field
Professional certifications such as CPSM, CPPO, CPPB, or related credentials
Experience in a higher education, nonprofit, or public-sector procurement environment
Familiarity with federal Uniform Guidance (2 CFR 200) and grant-compliant purchasing
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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