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Inside Higher Ed · 1 day ago

Clerkship Program Coordinator 2

Augusta, GA

Full-time

Onsite

Mid Level

$21.83/hr - $24.25/hr

4+ years exp

Augusta University is a prominent institution focused on education and research, striving to address health and societal concerns. They are seeking a Clerkship Program Coordinator 2 to maintain databases, assist with day-to-day activities, and interface with faculty and students, ensuring all deadlines are met.

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Responsibilities

Maintain databases of the Augusta campus, track assignment student grades into the Banner System periodically

Learn and navigate several programs/systems including but not limited to One45, VSLO, D2L, Teams, Zoom, Microsoft suite, and SimCapture

Arrange meetings and take minutes as needed

Complete travel authorization for curriculum faculty

Assist with day-to-day activities including proctoring exams, registration, monitoring of curriculum inbox, credentialing, complete ClRs, etc

Interface with faculty, students, and staff as needed

Ensure data is accurately transmitted in a timely manner

Ensure all deadlines are met and assist team with deadline reminders

Attend curriculum meetings

Perform all other job-related tasks as assigned

Proctoring of NBME exams, CBSE exams, setting up zoom calls and rosters, and notifying students of their exam information

Monitoring of curriculum inbox, attending to drop/add requests, transcript requests, forms

Maintaining credentialing for our students, will need to transition to ACEMAPP so will need to train, and monitor the credentialing application for students

Course assistance with orientation schedules, uploading of documents into one45, emails to students, day to day emails to students and faculty

Grade monitoring and submission, in one 45, attention to detail, excel spreadsheet reviews with course directors and curriculum faculty

Other activities as specified (assisting with other activities, helping with student affairs run activities)

Performs other duties as assigned

Qualification

Educational program experienceDatabase managementMicrosoft Office proficiencyCommunication skillsTime managementSound judgmentInterpersonal skillsConfidentialityIndependent work

Required

Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience; OR Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience; OR High school diploma or GED from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience

Ability to maintain confidentiality and meet deadlines

Excellent interpersonal, written and verbal communication skills

Proficient in Microsoft Office and other computer software/databases

Ability to work independently; exercise sound judgment; make responsible and timely decisions