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Interstruct Design + Build · 2 days ago

Office Manager

Charlotte Metro

Full-time

Onsite

Entry Level

1+ years exp

Interstruct Design + Build is a design-build-development firm reimagining buildings and spaces across the Southeast. They are seeking a high-energy, solutions-oriented Office Manager to support operations and project coordination in their Charlotte office.

Civil EngineeringCommercial Real EstateConstructionProperty Development

Hiring Manager

Branson Bowen

Responsibilities

Oversee daily office operations and maintain a clean, professional environment

Welcome guests and clients with professionalism and warmth

Order supplies, manage filing systems, coordinate mail and deliveries

Assist project managers with administrative needs including subcontractor onboarding, document control, and bid solicitation

Help track and manage permits, deadlines, and submittals

Maintain and update project logs, contacts, and status sheets

Assist with data entry, invoice coding, and vendor communication

Support the project accounting process using tools like Excel and QuickBooks (training provided)

Reconcile receipts and prepare documents

Represent the Interstruct brand with professionalism and personality

Attend occasional events and be a personable, helpful presence to clients and colleagues

Take initiative, solve problems, and support wherever needed — no task too big or small

Qualification

Office AdministrationProject SupportExcelQuickBooksOrganizational SkillsCommunication SkillsInterpersonal SkillsDetail-orientedPositive AttitudeProblem Solving