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San Diego Padres · 1 day ago

Operations Coordinator, Special Events

San Diego, CA

Part-time

Onsite

Mid Level

$24.04/hr - $26.44/hr

3+ years exp

San Diego Padres is committed to creating a diverse and inclusive environment for their employees. They are seeking an Operations Coordinator for the Special Events department who will be responsible for coordinating logistical operations for various events, ensuring all operational requirements are met, and managing event-day activities.

Sports

Responsibilities

Coordinates logistics related to all special events from an operational perspective including but not limited to all contracted events, game day events, off site events, membership events, public events and club events

Works closely with Operations to coordinate all functions related to events including but not limited to cleaning, staffing, engineering, security, and transportation and parking

Coordinates administrative tasks including but not limited to internal scheduling, vendor communication and invoicing

Ensures all operational requirements as outlined in Event Orders and Production Notes are implemented, executed and fulfilled appropriately and correctly as communicated by each document from inception to completion

Prepares event layouts and production notes to properly communicate event details with clients and internally

Coordinates rentals and deliveries with the Loading Dock for special events

Manages event inventory and storage to include maintenance and organization of event décor (vases, lighting, props, furniture, etc.) and event supplies (terraflor, etc.)

Ensures Petco Park event spaces and services meet clients’ and guests’ expectations, and event spaces and areas are safe while identifying and ensuring removal of any safety hazards

Participates in entire event planning cycle including but not limited to the creation of event schematics, addition of enhancements, client billing, client relations, staffing requests, invoicing and reconciliation. Responsible for event-day management of all events at Petco Park including but not limited to management of staff, facilities, load in, load out, vendors and catering

Represents the Club in a positive and professional manner at all times

Troubleshoots for clients throughout Petco Park events

Other duties as assigned

Qualification

Event OperationsLogistics CoordinationProject ManagementMS Office ProficiencyBilingual English/SpanishProfessional DemeanorCommunication SkillsTime ManagementOrganizational Skills

Required

Must be at least 18 years of age by the start of employment

4-year Bachelor's Degree, or education equivalent, preferably in Facilities Management or closely related field

Minimum 3 years previous experience in Event or Business Operations

Valid Driver's License with a good driving record, subject to review

Able to work flexible hours including evenings, weekends, holidays and extended hours as needed

Able to travel as needed

Minimum physical requirements: able to travel to and gain access to various areas of the ballpark for prolonged periods of time during games and events; able to lift and transport up to 50 pounds

As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check

Proficient computer skills including experience with MS Office products such as Word, Excel, Outlook, etc., and general knowledge of basic office equipment including copier, laser printer, telephone, and computer

Possess strong communication skills, both written and verbal, and effectively work well with others in a collaborative, respectful manner

Exceptional time management and organizational skills with capacity to handle high volumes of detailed work, multi-task and manage projects on strict deadlines

Maintain professional demeanor with a high degree of discretion, integrity, and accountability

Maintain consistent, punctual, and reliable attendance