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MUFG · 20 hours ago

Sr. Administrative Specialist, Bilingual in Japanese & English, Washington DC

Washington, United States

Full-time

Hybrid

Senior Level

$73K/yr - $114K/yr

5+ years exp

Mitsubishi UFJ Financial Group (MUFG) is one of the world’s leading financial groups with a commitment to making a meaningful impact. The Sr. Administrative Specialist will provide superior-level secretarial support to the DC office management, manage the manager's calendar, and assist with various administrative tasks including organizing travel and preparing reports.

Financial Services

Responsibilities

Provide direct, superior-level secretarial support to DC representative office managements

Maintain manager's calendar - arrange meetings, conferences, and schedule appointments

Receive and greet incoming visitors and direct them to the proper individual

Organizes files and offices, arranges travel and hotel reservations, completes all accounting forms for reimbursements, maintains membership and pays dues in various organizations, sets up business and professional lunches, dinners, entertainments, ordering business cards, office supplies, flowers, gifts to customers, process “Gift and Entertainment” procedures, screens incoming phones and communicates with customers

Prepare administrative reporting to NY and Head Office including, budget, record keeping, compliance report, third party maintenance, tax filing

Support Audit by Internal Audit and Regulators

Assist Head Office executives’ business trips to DC

Support MUFG events and Japanese community events held in DC, including IMF week MUFG reception and new year festival by Japan Commerce Association of Washington DC

Maintain good relationship with stakeholders at assistant level including US officials, Japanese Embassy/ officials, US/Japanese organizations, and corporate clients

Arranges travel and hotel reservations, completes all accounting forms for reimbursements, maintains membership, subscription, donation and pays dues in various organizations

Order business cards, office supplies, flowers, gifts to customers, process “Gift and Entertainment” procedures

Set up business and professional lunches, dinners, entertainments

Maintain inventory and submit report regarding Property Tax

Prepare ID and building access for new employees in DC office

Create and maintain Ld-2 list

Familiarize with enterprise policies and procedures and be involved with risk related tasks, such as business continuity planning, records management and issue/incident management

Be familiar with administrative tasks within the team to improve workplace effectiveness and efficiency

Escalate issues that require management's attention to mitigate execution risks