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Z&L Properties,Inc. · 1 day ago

Office Coordinator

San Jose, CA

Full-time

Onsite

New Grad, Entry Level

Z&L Properties, Inc. is seeking an Office Coordinator to perform several administrative supports to ensure efficient operation of the office environment. The role involves maintaining schedules, organizing office layouts, and collaborating with HR to enhance company activities.

Civil EngineeringConstructionReal Estate

Responsibilities

Maintain calendar of appointments and meetings

Create and maintain filing systems

Design the office layout with efficiency and organization in mind

Collaborate with human resources to organize company activities

Maintain office equipment in good working order with the assistance of the IT department

Negotiate contracts and pricing with vendors and service providers

Accurately maintain general office budget

Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required

Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order

Reporting office progress to senior management and working with them to improve office operations and procedures

Qualification

Microsoft Office proficiencyFluent in ChineseDegree in businessOffice coordination experienceReal Estate experienceWriting skillsCommunication skillsOrganizational skills

Required

Fluent in spoken and written Chinese is required

Degree in business or related majors

Past work experience as an office coordinator or similar role

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence

Ability to adapt and prioritize, meeting deadlines, in a fast-paced environment

Proficiency in full Microsoft Office suite, especially with Excel and PowerPoint

Excellent writing, communication, and presentation skills

Highly motivated with strong organizational skill, detail oriented