Apply on Employer Site

Coefficient Giving · 2 weeks ago

Operations Coordinator/Associate in San Francisco or Washington D.C.

San Francisco

Full-time

Onsite

Entry, Mid Level

$108K/yr - $108K/yr

4+ years exp

Coefficient Giving is a philanthropic funder and advisor focused on high-impact grantmaking. They are seeking an Operations Coordinator/Associate to support their operations team by providing administrative support, managing office spaces, and assisting with various logistical tasks.

Non-profit Organization Management

No H1B

Responsibilities

Supporting staff and program teams — Directly supporting staff with administrative tasks (like booking travel, purchasing and expensing, receiving and forwarding mail, internal knowledge management, and policy support) and providing support to our program teams (e.g., cleaning up data or notes from grantee calls, light research and data analysis, organizing files, and helping with logistics)

Ensuring Coefficient Giving has productive and welcoming office spaces — Managing and improving our San Francisco and Washington, D.C. offices, scoping requirements for potential new office hubs, greeting visitors, providing in-person support and reception, managing external contractors, ordering supplies, and fixing workstations

Providing executive assistance — Supporting directors and senior executives with logistics, calendar management, triaging tasks, communication, and general administration

Executing org-wide events — Collaborating with our People Operations team to organize and support quarterly “Togetherness Week” events and an annual retreat to bring our staff together

Assisting our IT team — Alongside our dedicated IT team members, supporting tech-related onboarding, provisioning accounts, and assisting staff with peripherals (e.g. monitors, mice, cables)

Making Coefficient Giving more efficient and effective — Investigating and implementing scalable solutions to commonly faced problems (e.g., identifying software to facilitate booking meetings, or supporting the optimization of our new staff onboarding flow)

Handling anything else that needs to get done — We are a nimble team that takes on unique operations requests as they arise, including ad-hoc tasks and larger projects that facilitate strategic decision-making

Qualification

Operations managementExecutive assistanceData analysisOffice managementEvent coordinationAgile work styleEffective communicationProblem-solvingTeam collaborationAdaptability

Required

Work full-time from one of our offices in either San Francisco or Washington, D.C

At least four years of relevant experience at the Associate level

Communicate effectively, and in a professional and welcoming manner

Work in a responsive, agile way; stay calm when conditions change and can improvise and pivot quickly when priorities shift

Enjoy getting stuff done, even small or lower-profile tasks

Have a 'getting to yes', solutions-focused approach

Work with an 'operations mindset'

Be excited about Coefficient Giving's mission and its cause areas

Put our mission first, and act with urgency to help us realize our ambitious goals

Work to model our operating values of ownership, openness, calibration, and inclusiveness

Have work authorization in the US

Benefits

Excellent health insurance (we cover 100% of premiums within the US for you and any eligible dependents) and an employer-funded Health Reimbursement Arrangement for certain other personal health expenses

Dental, vision, and life insurance for you and your family

Four weeks of PTO recommended per year

Four months of fully paid family leave

A generous and flexible expense policy — we encourage staff to expense the ergonomic equipment, software, and other services that they need to stay healthy and productive

A continual learning policy that encourages staff to spend time on professional development with related expenses covered