NYU Langone Health · 1 day ago
Administrative Assistant - Manhattan, Child + Adolescent Psychiatry
New York, NY
Full-time
Onsite
Entry Level
$51K/yr - $88K/yr
3+ years expNYU Langone Health is a top-ranked medical institution committed to improving the human condition through education and research. They are seeking an Administrative Assistant to provide high-level operational and administrative support to the Vice Chairs in the Department of Child and Adolescent Psychiatry, managing day-to-day operations and coordinating various activities.
EducationHealth CareHospitalMedicalNon Profit
Responsibilities
Supporting the schedules of the Vice Chairs, including calendar management, meeting scheduling and the proactive coordination and prioritization of meetings. This role does not support patient care scheduling, research lab operations, or personal matters
Supporting the planning of mission-wide or leadership cross-mission (e.g., Clin-Ed) meetings or celebration events, including booking and preparing meeting/event spaces, preparing agendas and materials, coordinating catering, and drafting and circulating minutes
Supporting material preparation (e.g., agendas, minutes, presentations, CV revisions, drafting letters of recommendation) in line with the Vice Chair role
Supporting travel arrangements for conferences or engagements where the Vice Chairs are attending in their capacity as departmental leaders
Coordinating Vice Chair organizational membership and license renewals
Tracking expenses and submitting for reimbursement for the Vice Chairs, in line with the NYULH expense policy and departmental priorities
Coordinating effectively with the Chairs Office, Department Administrator, finance, HR, and senior administration, and NYULH offices as requested
Assisting in coordinating candidate interviews for open faculty positions for which Vice Chairs are recruiting, including developing and maintain a tracker of resumes/interested candidates
Developing standardized systems for efficient tracking and communication of activities and tasks
Maintaining records and preparing reports required by the department
Performing other duties and special projects as assigned
Qualification
Required
Associate's degree in a related field
Minimum of three years of related experience in an administrative support role or the equivalent combination of education and experience
Proficient in the use of Microsoft Office Word, Excel, and Access
Ability to develop moderately sophisticated spreadsheets; set up routine computer procedures; resolve simple software/hardware problems
Ability to access e-mail, electronic calendars, and other basic office support software
Effective oral, written, communication, interpersonal and customer service skills
Ability to proofread documents and write clear, concise first draft
Ability to type at a speed of at least 50 net words per minute
Ability to multi-task while paying attention to detail
Ability to exercise administrative judgment and assumes responsibility for decisions, consequences, and results
Preferred
Minimum of 2-3 years of administrative support experience, preferably in an academic medical center, healthcare environment, or research/education setting
Bachelors degree and experience supporting senior leadership is strongly preferred
Benefits
Financial security benefits
Generous time-off program
Employee resources groups for peer support
Holistic employee wellness program
Company
NYU Langone Health
NYU Langone Health is a nonprofit organization that provides a center of excellence in healthcare, research, and medical education.
10001+ employees
H1B Sponsorship
NYU Langone Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (5)
2021 (8)
2020 (35)
Funding
Current Stage
Late StageTotal Funding
$33.5MKey Investors
National Institute of Diabetes and Digestive and Kidney DiseasesMHCIPNational Institutes of Health
2024-02-06Grant· $13M
2023-10-16Grant· $12.5M
2022-02-17Grant· $8M
Leadership Team
Suresh Srinivasan M.Tech, MBA
Vice President & Chief Technology Officer
Robert Cerfolio, MD, MBA
Executive vice president COO
Recent News
2026-01-05
News-Medical.Net
2026-01-03
2025-12-31
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