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California State Polytechnic University-Pomona · 22 hours ago

Development Coordinator

Pomona, CA

Full-time

Onsite

Mid, Senior Level

$4,047/mo - $4,558/mo

5+ years exp

California State Polytechnic University-Pomona is seeking a Development Coordinator to support the Division of University Advancement. The role involves administrative coordination, event planning, donor communications, and data management to enhance private support and engagement with the university.

Higher Education

No H1B

Responsibilities

Draft and prepare professional correspondence and communications

Review and verify all documents requiring the attention, review, or signature of front-line development officers

Communicate with donors, prospects, and volunteers regarding University events, programs, and initiatives

Provide timely and accurate follow-up with donors and prospects based on inquiries or requests

Assist development officers in preparing customized funding proposals for individual projects

Draft acknowledgment letters and other donor communications as directed by development officers

Assemble and prepare briefing materials and documentation for prospect visits

Schedule and coordinate meetings, events, and appointments for development officers

Prepare agendas and supporting materials for meetings and events

Maintain and manage development officers’ calendars to ensure efficient scheduling

Coordinate, prepare, and track mailings, ensuring timely delivery and accuracy

Provide logistical support to development officers before, during, and after events

Participate actively in Administrative Professionals meetings to remain current on University policies and procedures

Attend regular Development meetings to stay informed and aligned with team goals

Collaborate with Prospect Research and Development Officers in preparing comprehensive briefing documents

Lead the full cycle of event coordination, including planning, scheduling, and on-site logistics

Responsibilities include creating and managing event timelines, coordinating the design and printing of invitations and programs, managing RSVPs and guest lists, scheduling vendors (caterers, speakers, etc.), and ensuring seamless event-day execution

Assist in the solicitation and follow-up of sponsorships for development initiatives such as events and special projects (e.g., golf tournaments, naming opportunities, etc.)

Maintain consistent and professional communication with prospective sponsors

Develop and maintain a system for tracking donor engagement by giving level

Ensure appropriate contact, acknowledgment, and recognition are conducted in a timely and consistent manner

Plan, write, and produce communications—both print and digital—to keep alumni and donors informed and engaged

Coordinate scheduling and distribution to maximize impact and outreach

Maintain and update web content related to development initiatives, ensuring accuracy, timeliness, and alignment with strategic messaging

Maintain and ensure the accuracy of mailing lists for campus support groups, advisory boards, and donor segments

Generate and/or request standard and ad hoc data reports to support fundraising, stewardship, and outreach efforts

Produce mailing labels and manage list segmentation for targeted communications

Generate and/or coordinate the request of prospect research reports to support development officer strategies

Track and analyze response rates for fundraising campaigns and initiatives

Reconcile monthly gift and productivity reports, ensuring accuracy and alignment with internal records

Prepare and process deposit slips for donor contributions in compliance with gift processing protocols

Assist development officers with data-related list requests, ensuring timely and accurate delivery

Other duties as assigned

Qualification

Event CoordinationDonor CommunicationData ManagementBudget KnowledgeTechnical ProficiencyEnglish GrammarInterpersonal SkillsProject Management

Required

High School Diploma/GED - or its equivalent

DL NUMBER - Driver License, Valid and in State Valid California Driver's License with current insurance. Required

Five(5)years of progressively responsible experience in general office, clerical or secretarial work or the equivalent

Experience to be fully functional in all technical aspects of work assignments

Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures

Thorough knowledge of English grammar, punctuation, and spelling

Thorough knowledge of office systems and ability to use a broader range of technology, systems, and Packages

Ability to independently handle multiple work unit priorities and projects

Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist

Working knowledge of budget policies and procedures

Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections

Ability to draft and compose correspondence and standard reports

Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature

Preferred

Knowledge of the financial structure of donations, grants and contracts to include cash, gift-in-kind, stocks, securities, planned gifts, endowments and real estate