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Stanford Health Care · 22 hours ago

Senior Program/Project Coordinator

Menlo Park, CA

Full-time

Hybrid

Senior Level

$45.94/hr - $59.73/hr

5+ years exp

Stanford Health Care is seeking a Senior Program/Project Coordinator to manage daily project activities in conjunction with project and senior project managers. This role involves coordinating complex organization-wide projects, managing project teams, and ensuring successful project execution.

Health CareHealth DiagnosticsHospitalMedicalPrimary and Urgent Care

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Independently manages smaller scale projects

Solely responsible for project outcomes and successful execution of activations related to opening

Provides direction to project team members, determines and plans day-to-day project activities and apportions project work among team members. Ensures project team members have the tools, processes and standard work necessary to complete activities

Working from project plans, identifies task owners and schedules and provides day-to-day coordination of project related tasks. Identifies potential problems/impediments and resolves as appropriate. Keeps the project focused on its objectives. Identifies missed deadlines, assesses impact and appropriate mitigation efforts. Identifies interdependencies and adjusts timetables/tools as necessary. Works with affected parties to ensure satisfactory project completion

Plan and develop the initial project schedule, making certain that all scheduling conflicts are resolved. Use independent judgement in triaging critical issues, escalations and action items

Updates Project status, schedules, IMP, timeline, issues/risks, escalations, next steps, accomplishment, budget etc. in project management tool

Coordinate and independently lead and manage project committees, workgroups, taskforce and other project meetings. Responsible for complex scheduling activities. Prepare materials for meetings and education sessions. Orchestrates and oversees the execution of project special events (dress rehearsals, mock surveys, mock moves, first patient day)

Provides input on and determines resourcing needs. Identifies budget issues and works with Financial Analysts as needed

Works with representatives from operational departments to ensure that quality work is completed on a timely basis

Responsible for on-going communications and project updates

Serves as the source of truth on communications related to the project. Drafts on-going and ad hoc communications and newsletters

Maintains communication links to all relevant parties and to project logistics and calendars including project renderings, presentations, meeting notes, action items, project schedules, etc

Provide updates to internal and external communications re: shared workplans. Tracks and audits schedules and deadlines

Maintains document version control

Qualification

Project schedulingMicrosoft productsProject managementResource managementCommunication skillsConflict resolutionStakeholder managementTeam collaborationCritical thinkingProblem solving

Required

Bachelor's degree or five years of applicable experience from an accredited institution

Experience with medium- to large projects, 3 years required

Excellent communication and project management skills, 3 years required

Expert skill-level in using Microsoft products (Word, Excel, PowerPoint, Visio, etc.), 7 years required

Ability to communicate vetted information at all levels of the organization and with internal/external vendors

Ability to be highly- and multi- task focused while managing multiple tasks and projects simultaneously across various platforms

Ability to understand information flow and solve problems under pressure

Ability to manage conflict resolution

Ability to adapt and troubleshoot in a unique and quickly changing, fast-paced environment

Ability to work with ambiguity

Expert with Outlook scheduling, web ex, telepresence and other technology

Experience working in a team environment

Experience interacting with senior and executive level staff

Experience managing work and relationships in a volatile environment

Experience with various project management tools and other resources available across the department/organization

Experience managing individuals and project teams

Excellent relationship building and stakeholder management skills

Independent, critical thinker

Demonstration of advanced written, verbal communication and facilitation skills

Active contribution and process improvement to the foundation of the department

Read, understand, comprehend instructions with minimal directions

Understand and respond to multiple personalities and work/management styles

Resource management/utilization knowledge in projects

Financial and business acumen

Demonstrates advanced proficiency in the specific tools that are available and required as part of the organizations project management information system

Advanced ability to ensure that effective project tools are in place to monitor project performance

Advanced capability at providing effective performance reporting for the customer and company in order to monitor the progress of the project

Preferred

Progressively responsible and directly related work experience, 5 years preferred

Strong skills in project scheduling utilizing a project management tool such as MS Project, Primavera, etc., 5 years preferred

Company

Stanford Health Care

Glassdoor4.0

Stanford Health Care is a healthcare center that treats cancer, heart disease, brain disorders, and primary care issues.

Founded in 1885

Palo Alto, California, USA

10001+ employees

https://stanfordhealthcare.org

H1B Sponsorship

Stanford Health Care has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (102)

2024 (74)

2023 (82)

2022 (55)

2021 (54)

2020 (67)