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Aleshire & Wynder, LLP · 2 days ago

Administrative Assistant (Part Time)

Fresno,CA,US

Full-time, Part-time

Onsite

New Grad, Entry Level

Aleshire & Wynder, LLP is a law firm seeking a part-time Administrative Assistant to support their office operations. The role includes managing mail, assisting visitors, maintaining files, and providing support to legal staff and office events.

Law EnforcementLegalProfessional Services

Responsibilities

Prepare all outgoing mail, packages, envelopes, and certified receipts; weighing and metering for accurate postal rates, and preparing FedEx and UPS Packages

Route incoming mail and prepare outgoing mail, email, fax correspondence, and vendor deliveries. Hand deliver any certified, registered, or express mail packages to staff/other offices

Perform copying and scanning as needed

Stock copy machines on a daily basis and maintain inventory of copier/printer supplies

Assist with greeting visitors, issuing parking validations, direct incoming calls, and scheduling/setting up conference rooms

Assist and answer Los Angeles main phone line, and other office phone line coverage

Maintain and update the physical library of the Firm

Assist with maintaining firm hardcopy and electronic files in accordance with the firm’s established system

Manage sorting and transferring of obsolete materials from active files to storage off-site

Assist legal staff in day-to-day activities and complete special projects as assigned

Maintain the office appearance, including tidying the office and kitchen

Manage any food orders for lunches or special events

Arrange domestic travel as needed

Consistently promote and model courteous service in a prompt and efficient manner

Maintain positive relationships with internal and external clients through professional honest interaction

Apply strong interactive skills to ensure that all reception and conference services are provided seamlessly and positively for all visitors, clients, attorneys and staff

Coordinate with other Administrative Assistants to assist with coverage as needed

Maintain compliance with all company policies and procedures

Assist with management of office social events

Circulates memorandums and notices from building management to Los Angeles office

Assists with new hire set up, including managing building access cards, ordering office keys and ensuring desk has all necessary equipment, proving office tours, etc

Manages scheduling of maintenance requests and plant maintenance

Assists when needed with large legal projects, scanning, printing and copying

Qualification

MS OfficeCustomer serviceOrganizational skillsTech savvyMulti-taskingProfessional appearanceVerbal communicationWritten communicationAttention to detail

Required

High School Diploma or GED; associate's degree preferred

Tech savvy and able to maintain and trouble shoot office equipment

Attention to detail, strong organizational skills, and able to multi-task

Excellent verbal and written communication skills with proven customer service skills

Excellent computer proficiency (MS Office – Word and Outlook)

Must be able to work under pressure and meet deadlines, while maintaining a positive attitude

Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

Professional work appearance

Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards

Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Must be able to lift and carry up to 20 lbs

Must be able to talk, listen and speak clearly

Preferred

associate's degree preferred

Company

Aleshire & Wynder, LLP

Aleshire & Wynder, LLP is a unique law firm in California dedicated to the representation of public entities by providing innovative, ethical, and cost-effective legal representation.

Founded in 2003