Broad Institute of MIT and Harvard · 17 hours ago
Program Associate, Communications & Systems
Cambridge, MA
Full-time
Hybrid
Mid Level
$70K/yr - $94K/yr
3+ years expBroad Institute of MIT and Harvard is a leading research institution, and they are seeking a Program Associate to support the Sentinel Program and Sabeti Lab teams. This role focuses on developing communications materials and implementing tools to enhance operational effectiveness and collaboration across teams.
BiotechnologyClinical TrialsLife Science
Responsibilities
Prepare high-quality written and visual materials, including presentations, briefing, memos, agendas, and summaries, for internal leadership and stakeholder meetings
Collaborate with the Director to synthesize scientific, operational, and programmatic content into clear, visually engaging slide decks and reports
Support the organization and curation of Sentinel program materials, including reports publications, presentations, web series, and historical documents
Redesign and maintain an organized digital repository of files and program records; establish standards for naming, version control, and metadata tagging
Analyze and summarize existing materials to identify key insights and reusable content for future projects
Manage document flow for leadership reviews, ensuring timely preparation, version tracking, and alignment with lab communication standards
Exercise judgment and discretion in handling sensitive communications and confidential information
Collaborate with administrative and operations staff to identify opportunities to improve efficiency and collaboration across teams
Support implementation of AI and other digital tools (e.g. LLM-based productivity applications) to streamline internal workflows and enhance document management
Pilot and test new platforms or tools to improve information sharing, meeting preparation, and task coordination
Work with administrative leads to document workflows, develop templates, and establish simple standard operating procedures (SOPs) for recurring processes
Maintain awareness of best practices in knowledge management and applied AI to support continuous improvement in lab operations
Contribute to change management and communication efforts as new systems and tools are adopted across teams
Support project leads with meeting coordination, task tracking, and follow-up documentation
Qualification
Required
Bachelor's degree in a relevant field such as public health, biology, communications, or information science (or equivalent combination of education and experience)
At least 3 years of professional experience in communications, operations, or research coordination within academic, research, or public health settings
Demonstrated ability to produce high-quality written and visual materials for scientific or organizational audiences
Written and Visual Communication: Exceptional ability to write and edit concise, well-structured documents and presentations tailored to scientific and organizational contexts
Design and Presentation: Skilled in PowerPoint or equivalent tools to produce professional, visually compelling materials
Organization and Attention to Detail: Strong ability to organize complex materials and activities, and maintain orderly digital systems
Innovation Mindset: Proactive in identifying and implementing improvements that enhance clarity, efficiency, and collaboration
Technical Agility: Comfortable adopting and applying new digital tools; able to test and evaluate AI-assisted workflows for accuracy and effectiveness
Analytical Thinking: Synthesizes information from multiple sources to identify patterns, insights, and opportunities for improvement
Judgment and Discretion: Exercises sound judgment and maintains confidentiality in handling sensitive communications and strategic materials
Collaboration and Flexibility: Works effectively across teams and reporting lines; can balance multiple priorities in a dynamic environment
Preferred
Experience organizing large volumes of information or managing digital repositories is strongly preferred
Experience designing and facilitating trainings and capacity-strengthening initiatives
Demonstrated ability to encourage behavior change and sustained use of new processes across diverse teams
Familiarity with AI tools (e.g. ChatGPT or other LLMs) and an interest in their application to improve productivity and communication workflows
Benefits
Medical, dental, vision, life, and disability insurance
401(k) retirement plan
Flexible spending and health savings accounts
At least 13 paid holidays
Winter closure
Paid time off
Parental and family care leave
Employee assistance program
Company
Broad Institute of MIT and Harvard
The Broad Institute brings together a diverse group of individuals from across its partner institutions — undergraduate and graduate students, postdoctoral fellows, professional scientists, administrative professionals, and academic faculty.
1001-5000 employees
H1B Sponsorship
Broad Institute of MIT and Harvard has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (108)
2024 (59)
2023 (73)
2022 (68)
2021 (70)
2020 (93)
Funding
Current Stage
Late StageTotal Funding
$283.25MKey Investors
MacArthur FoundationAlzheimer's Foundation of AmericaMassachusetts Life Sciences Center
2025-11-18Grant· $100M
2020-08-11Grant
2019-09-09Grant· $0.75M
Leadership Team
Dan Shore
Chief Financial Officer
Anne Carpenter
Institute Scientist and Imaging Platform Senior Director
Recent News
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