Premier Talent Partners · 2 weeks ago
Administrative/Workplace Specialist
New York, NY
Full-time
Onsite
Mid Level
$40/hr - $45/hr
3+ years expPremier Talent Partners is a people-centered recruitment firm specializing in various fields including administrative roles. They are seeking an Administrative/Workplace Specialist to manage office operations, coordinate with vendors, and support new hires while ensuring efficient office management.
ConsultingRecruitingStaffing Agency
No H1B
Responsibilities
Serve as the point person for maintenance, mailing, supplies, equipment, bills, errands, and shopping
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers, and office lease
Manage office G&A budget, ensuring accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, hardware, and travel arrangements)
Liaise with facility management vendors, including cleaning, catering, and security services
Plan in-house or off-site activities such as parties, celebrations, and conferences
Qualification
Required
High school diploma
Very good organizational and multi-tasking abilities
Excellent communication skills
Very good knowledge of MS Office
A fast typist with knowledge in stenography and taking dictations
Working knowledge of office devices and processes
Familiarity with office procedures and basic accounting principles
Proven experience as office clerk or other clerical position
3 - 5+ years of experience working as an Administrative and/or Workplace Specialist
Preferred
Experience with employee engagement, event planning, inventory management, ticketing system, and hospitality
Experience handling vendor management (including construction) and office moves
Experience using Slack & Google Suite
Someone who has worked in the Tech/SaaS space would be highly preferred
Company
Premier Talent Partners
Premier Talent Partners is talent acquisition firm for the hottest emerging growth companies in the San Francisco Bay Area & NYC.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Matt Ruport
Chief Operating Officer
Recent News
2024-11-23
Company data provided by crunchbase