Maneva Group · 11 hours ago
National Association of REALTORS® - Accounts Payable Manager
Chicago, IL
Full-time
Hybrid
Mid, Senior Level
$100K/yr - $120K/yr
5+ years expManeva Group is a leading executive search firm, and they are seeking an experienced Accounts Payable Manager for the National Association of REALTORS®. This role will oversee the accuracy and efficiency of disbursement activities, manage daily accounts payable operations, and ensure compliance with internal controls and accounting standards.
Staffing & Recruiting
Responsibilities
Oversee day-to-day accounts payable activities, ensuring timely and accurate processing, coding, and posting of all invoices and payments
Oversee aging reports and open bill reviews, ensuring timely resolution of stale bills, credits, and exceptions
Monitor the AP mailbox and workflow to prevent duplication, ensure timely responses, and maintain smooth communication with internal teams and vendors
Conduct an initial assessment of all outstanding AP items and aged invoices to ensure data accuracy, resolve discrepancies, and establish a clean record moving forward
Develop and maintain standard operating procedures (SOPs) that ensure efficiency, consistency, and audit readiness across all AP activities
Review all bills to confirm proper general ledger coding, intercompany allocations, and adherence to accounting standards
Approve or decline positive pay exceptions and ensure the positive pay data set remains current and accurate
Review and approve all initiated wires, ACH transfers, and check runs to confirm proper documentation and authorization
Ensure vendor records, payment information, and documentation are accurate, complete, and maintained in accordance with NAR’s financial controls
Serve as the primary owner of NAR’s cash log, ensuring all AP-related transactions are captured in NetSuite promptly and accurately
Load data, track reconciliation notes, and coordinate with internal teams to resolve discrepancies
Maintain a clear record of cash movement and provide timely reporting to the Senior Director and Finance leadership
Review and validate bill credits, voids, and ACH returns, ensuring appropriate documentation and controls
Collaborate with the Senior Director to strengthen AP processes and identify opportunities for automation, accuracy, and efficiency
Support audit readiness by maintaining complete and accurate AP records, documentation, and reconciliation reports
Establish and enforce robust internal controls over disbursements to ensure compliance, prevent errors or fraud, and support clean audit outcomes
Provide regular reports on AP aging, payment activity, and reconciliation summaries to support financial dashboards and leadership analysis
Support the configuration and optimization of the NetSuite Accounts Payable module, including workflow design, approval routing, and automation of invoice processing
Supervise and mentor AP staff, providing coaching, clear expectations, and professional development opportunities
Promote a culture of collaboration, accuracy, and service excellence across the AP function
Lead ongoing efforts to enhance automation, documentation, and accountability within the finance operations team
Qualification
Required
Bachelor's degree in accounting, Finance, or Business Administration required
Minimum of 5 years of progressive experience in accounts payable or financial operations, including supervisory or management experience in a complex, multi-entity or matrixed organization
Strong technical accounting knowledge with the ability to review and ensure proper coding, intercompany allocations, and compliance with GAAP
Proven experience managing cash reconciliation, positive pay, and payment processes (ACH, wire, check runs), with exceptional attention to accuracy and timeliness
Hands-on experience with NetSuite or comparable ERP systems, including workflow approvals, reporting, and integration of AP data
Demonstrated ability to lead and develop staff, manage competing priorities, and drive continuous improvement in financial processes
Excellent communication and collaboration skills, with a service-oriented mindset and commitment to transparency and accountability
Benefits
Performance-based bonus
Comprehensive benefits package
Competitive health and wellness coverage
Flexible work arrangements
Professional development opportunities
Company
Maneva Group
Are you searching for the CEO, Executive Director, or other leader that is going to scale your organization's impact to the next level? Maneva Group is the premier national executive search firm for the social impact and nonprofit sector.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase