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M1 Concourse · 21 hours ago

Administrative Assistant - Receptionist

Pontiac, MI 48341

Full-time

Onsite

New Grad, Entry Level

$40K/yr - $50K/yr

M1 Concourse is an automotive events and entertainment venue located in Pontiac, Michigan. The Administrative Assistant/Receptionist provides essential front-line support, ensuring a positive experience for team members, clients, and visitors while performing a variety of administrative functions.

AutomotiveEventsSports

Responsibilities

Answers, screens and routes incoming phone calls

Assists in the onboarding of new employees (preparing workstations, distributing materials…)

Assists with company travel arrangements and itineraries

Communicates and serves as a point of reference with employees, clients and visitors

Communicates professionally via phone, email and in person

Coordinates office maintenance and service requests

Facilitates the maintenance of electronic and physical filing systems

Facilitates the processing of incoming mail, packages and deliveries

Greets visitors and clients in a friendly and professional manner

Facilitates the processing of incoming mail, packages and deliveries

Maintains a clean and orderly reception area and lobby

Maintains positive, professional relationships with clients, vendors, and employees

Monitors office inventory levels and reorder supplies as needed

Monitors visitor access of the company’s administrative office

Orders and maintains office supplies and equipment

Organizes and maintains office records and documentation

Performs data entry as required

Prepares, formats and edits documents, reports and correspondence

Provides general information and respond to inquiries

Resolves basic issues and routes complex questions to appropriate personnel

Schedules appointments and meetings as required

Supports event planning and meeting logistics

All other duties as may be required and assigned

Qualification

Professional communicationDocument preparationOffice managementData entryEvent planningCustomer serviceScheduling

Required

Provides essential front-line support by delivering professional, courteous communication to team members, clients, visitors and vendors

Serves as a central point of contact to ensure a positive and efficient experience for all internal and external stakeholders

Assists with a wide range of administrative functions, including answering phone calls, maintaining filing systems, preparing documents, coordinating schedules, supporting office operations and facilitating onboarding activities

Assists in the onboarding of new employees (preparing workstations, distributing materials…)

Assists with company travel arrangements and itineraries

Communicates and serves as a point of reference with employees, clients and visitors

Communicates professionally via phone, email and in person

Coordinates office maintenance and service requests

Facilitates the maintenance of electronic and physical filing systems

Facilitates the processing of incoming mail, packages and deliveries

Greets visitors and clients in a friendly and professional manner

Maintains a clean and orderly reception area and lobby

Maintains positive, professional relationships with clients, vendors, and employees

Monitors office inventory levels and reorder supplies as needed

Monitors visitor access of the company's administrative office