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RubinBrown LLP · 1 day ago

Front Office Coordinator

St. Louis, Missouri, United States

Full-time

Onsite

Entry Level

2+ years exp

RubinBrown LLP is one of the nation’s leading accounting and professional consulting firms, committed to delivering totally satisfied clients. The Front Office Coordinator will serve as the first point of contact in the office, providing key administrative support and ensuring a welcoming environment for guests and clients.

AccountingConsulting

Growth Opportunities

Responsibilities

Greet all guests to the firm (clients, vendors and visitors) as they arrive at the office

Create a warm, friendly and sincere environment

Greet guests by name

Offer guests newspapers

Offer guests refreshments

Validate parking tickets

Converse with guests waiting in the lobby for a team member

Maintain office appearance

Organize newspapers, magazines and other periodicals

Load and unload dishwasher daily

Keep conference rooms, front desk area, and reception kitchenette clean and orderly

Monitor and restock catering room supplies (drinks, paper towels, etc.)

Notify office administrative manager of any needed facility repairs or light bulb replacements

Monitor use and availability of conference rooms

Reserve rooms when requested

Check equipment in conference rooms (phones, projectors, computers, etc.) daily and report to IT any damages

Support with setting up Conference Room tablets, as needed

Conference room table and chair coordination, as needed

Food ordering/setup/cleanup for various meetings & trainings

Schedule food delivery prior to meeting, set up for the meeting, and clean up afterwards

Operate Switchboard

Answer and transfer incoming calls

Assist clients paying over the phone

Determine the nature of each call

Screen phone calls for team members

Transfer calls into voicemail

Mail Operations

Track incoming packages for team members and outgoing packages for clients

Assist with incoming mail, outgoing packages and couriers, as needed

Assist the administrative team (office services, executive assistants, etc.) or any other team member with administrative tasks such as:

Assist set up and preparation for meetings and seminars

Produce documents in Microsoft Word, Excel, and PowerPoint using designed templates

Assist with distribution of invoices and statements to clients

Assist with review of documents when requested

Proofread documents when requested

All other duties as assigned

Qualification

Microsoft OfficeClient serviceInterpersonal skillsAttention to detailMulti-taskingProfessional ethicsVerbal communicationWritten communication

Required

High school diploma

Two to three years of office administrative support experience required

Proficiency in Microsoft Office programs (Word, Excel, PowerPoint required)

Ability to effectively utilize technology and a commitment to learn in the technology environment

Excellent verbal and written communication skills

Strict adherence to professional ethics

Must be able to handle multiple projects simultaneously in a fast-paced environment

Attention to detail and quality

Ability to multi-task

Ability to sit for long periods of time

Ability to move throughout office

Ability to lift, carry, push, pull up to 10 pounds

Ability to speak English to communicate with clients, team members, etc

Preferred

One year of receptionist experience preferred

Superior interpersonal skills, professional presence and strong client service background preferred

Company

RubinBrown LLP

Glassdoor4.4

RubinBrown provides unmatched service to closely held and publicly traded companies in specialized market sectors as well as non-profit and public sector organizations.

Founded in 1952

Saint Louis, Missouri, USA

501-1000 employees