University of Washington · 20 hours ago
Program Operations Specialist
Seattle, WA
Full-time
Onsite
Entry Level
$72K/yr - $80K/yr
1+ years expThe University of Washington is focused on serving its faculty and academic staff through its Office for Academic Personnel and Faculty. The Program Operations Specialist will provide leadership and management for operations, communications, and the design and implementation of development programming, ensuring effective faculty development across the three campuses.
EducationHigher EducationUniversities
Responsibilities
Works with Associate Vice Provost for Faculty Development, the DSS team, APF, and other stakeholders to identify, develop, and implement new programs and activities that align with faculty development goals across all three UW campuses
Performs applicable background research for assigned projects, including interviews with academic leaders, summarizing data from interviews and other qualitative data sources, basic quantitative analysis of faculty data, and developing data visualization and reports on these data
Facilitates and assures outreach, research, and coordination of programs, including liaising with stakeholders and partners, authoring and/or assembling content and materials
Assist in developing, maintaining, and implementing policies, strategic plans, educational programs, and resources for the Academic Personnel and Faculty Development pillar and the Development Support Services group
Regularly assist in the compilation and analyses of faculty data (faculty track, years of service) from UW, national sources
Coordinate with APF director of communications to update and maintain the APF Development website
Develop strategic public relations materials in coordination with the APF communications team
Manage and maintain programmatic listservs, other program-related databases, and spreadsheets
Establish and maintain collaborative and cooperative relationships within APF and with units interacting with APF Development pillar and Development Support Services, such as the Executive office, Deans offices, departments, UW HR, etc
Lead and manage operations for all APF professional and leadership development activities (e.g. postdoctoral development workshops and website content, assistant professor promotion workshops)
Drives implementation of new programming and current programming
Analyzes faculty data (track, years of service, years in rank) and develops relevant data visualizations, web content, invitations for APF programs; linking with relevant audiences for each event
Monitors progress and completion of key tasks to ensure assigned projects are on track to meet the intended goals and objectives
Exercises independent decision-making as many of the projects will be unique in nature
Set planning timelines including identifying tasks, deadlines, key activities and personnel and ensure deadlines are met
Create, distribute, and manage event communications
Lead event logistics, including calendaring, room scheduling and set up, speaker coordination, event materials, event related meetings, communications, tracking RSVPs and participation, equipment, catering, evaluation surveys, and additional duties assigned by the AVP
Develop programmatic calendar and coordinate with APF, Provost Office, and other UW units’ faculty-related event calendars
Manage vendor contracts and ensure proper execution of contracts and payment
Regularly performs needs assessments and impact evaluations for continuous quality improvement of programs
Develops and Maintains surveys and databases for program development, implementation, and evaluation
Collaboratively establishes learning objectives and goals for programs and workshops
Creates and analyzes metrics to measure program effectiveness, recommending process improvement opportunities as needed
Supervise graduate and/or undergraduate student assistants as needed
Performs additional duties as assigned that fall within the reasonable scope of this position
Qualification
Required
Graduate Level Education (Master's degree) in a research related field (e.g. developing questions, collecting and managing qualitative and quantitative data, such as post-workshop surveys, interviewing academic leaders for needs and impact evaluation, basic data management and manipulation of types of faculty audiences for APF activities)
One year of professional work experience, to include:
Work experience in written communications (e.g. needs assessment/report and presentation preparation, website content development, critical thinking skills needed to assign prompt and provide a written response for public invitation and comment) and program operations (incorporating continuous quality feedback on our programs)
Experience in Program Development and Implementation, Monitoring and Evaluation (qualitative and quantitative data manipulation, monitoring, development (interview and survey question development)
Benefits
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
H1B Sponsorship
University of Washington has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (249)
2024 (211)
2023 (159)
2022 (171)
2021 (169)
2020 (154)
Funding
Current Stage
Late StageTotal Funding
$205.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2025-04-21Grant· $0.01M
2024-09-13Grant
2024-08-13Grant· $21.1M
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
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