Washington Education Association · 1 day ago
Administrative Assistant – Vancouver Education Association
Vancouver, Washington, United States
Full-time
Onsite
Entry Level
$30.82/hr - $54.34/hr
2+ years expVancouver Education Association (VEA) is the labor union that represents about 1,500 teachers and other certificated instructional employees of Vancouver Public Schools. The Administrative Assistant supports VEA’s mission by performing a variety of office management, accounting/bookkeeping, and other clerical functions, working closely with VEA’s President and Executive Director.
AssociationCommunitiesEducationHigher Education
Responsibilities
Act as VEA’s “front desk” representative: greet visitors, respond to simple inquiries, and route phone calls, physical/electronic mail, and other communications appropriately
Handle checks, reconciliations, deposits, and other VEA financial records
Maintain general ledger, equipment inventory, and lease and insurance agreements
Process new authorizations for VEA membership and WEA Political Action Committee (WEAPAC) contributions
Prepare reports regarding VEA and WEAPAC contributions and records
Interface with representatives of the Vancouver Public Schools’ payroll department and the Washington Education Association
Support completion of Public Disclosure Commission, audit, regulatory, and tax filings
Provide logistical support for VEA trainings, meetings, and social and other events
Assist in preparing meeting agendas/minutes, operating budgets, and financial reports
Work with the VEA Executive Director to maintain an orderly office environment
Manage VEA’s website, mass e-mail/text platforms, and social media accounts
Attend meetings of the VEA Executive Board, Representative Council, and other committees or bodies as necessary
Qualification
Required
At least two years of experience in an administrative support position (e.g., bookkeeping, accounting, or other clerical support) involving advanced record keeping and/or knowledge of accepted accounting practices and procedures
Associate's degree
Strong English-language oral and written communication skills
Competence with Microsoft 365 (including Word, Excel, and Outlook), Google Docs, and QuickBooks or comparable accounting software
Experience interfacing with members, clients, or customers in high-stakes and/or emotionally charged situations
Demonstrated history or experience working with communities of color or other historically marginalized groups
Ability to maintain confidentiality of sensitive information
Ability to work independently and as part of a team
Ability to organize and prioritize work without close direction
Ability to manage multiple projects and deadlines simultaneously
Attention to detail
Preferred
A Bachelor's (or higher) degree or significant post-secondary coursework related to accounting, bookkeeping, or office management
Prior work experience in public education or a labor union
Prior work experience maintaining financial records for a non-profit organization
Strong Spanish, Russian, Ukrainian, or Vietnamese-language oral and written communication skills
Prior experience managing a website, mass e-mail/text communications, or social media accounts for a large organization
Benefits
Employer-paid medical, dental, vision, life/AD&D, and long-term disability insurance.
Generous employer contribution to retirement plans (401(k) and 457(b)).
Generous leave policies.
Relocation assistance.
Company
Washington Education Association
Washington education association offers education association.
51-200 employees
Funding
Current Stage
Growth StageRecent News
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