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Washington County · 6 days ago

Administrative Specialist II - CHL

Hillsboro, OR

Full-time

Onsite

Mid Level

$25.02/hr - $30.42/hr

Washington County is seeking an Administrative Specialist II for the Concealed Handgun License (CHL) Unit at the Sheriff’s Office. This role is responsible for a variety of administrative tasks, including processing applications, conducting investigations, and providing customer service to applicants while ensuring compliance with Oregon statutes.

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Responsibilities

Ensure all CHL paperwork is complete and signed; all sections are answered and/or checked

Apply knowledge of CHL statute and internal policies and conduct investigations of CHL applicants

Research law enforcement-only databases, including Ecourt, LEDS, NCIC and other databases that include Criminal Justice Information Services (CJIS) information

Answer phone calls and respond to emails, providing answers to CHL questions in a professional voice and tone

Assist internal and external law enforcement partners in providing Agency ID cards

Maintain a cash box and process credit card payments

Utilize an online calendaring system

Maintain electronic and hard copy files using the CHL database and Laserfiche, requiring the ability to sort, file, scan, retrieve and edit files

Compile, copies, and compares data to produce reports for managers and CHL's Oregon State Sheriff’s Association (OSSA) sub-chapter

Operate a variety of office equipment, including a computer, fax machine, fingerprint machine and ID machine

Qualification

CHL statutesFingerprintingDatabase researchCustomer serviceRecord keepingOffice equipment operationOnline calendaring

Required

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity

Regular

Pay Range: $25.02 - $30.42 Hourly

Department: Sheriff's Office

FLSA Exemption Status: Non-Exempt

The Concealed Handgun License (CHL Unit) at the Sheriff's Office is responsible for fulfilling statutory requirements of Oregon Sheriffs to provide fingerprinting and background checks for Concealed Handgun License applicants who meet the minimum qualifications

The Administrative Specialist II in the CHL unit is responsible for a variety of administrative tasks, including collecting payments, recording fees, drafting correspondence and balancing day-end reconciliation

They will research statutes in support of Concealed Handgun License applications and license issuance

This position has a considerable amount of public contact in explaining Oregon Revised Statutes and procedures

Additionally, the Administrative Specialist II – CHL will provide fingerprinting (hands-on) to a variety of individuals, including citizens, in-custody juvenile offenders and Deputy applicants

Ensure all CHL paperwork is complete and signed; all sections are answered and/or checked

Apply knowledge of CHL statute and internal policies and conduct investigations of CHL applicants

Research law enforcement-only databases, including Ecourt, LEDS, NCIC and other databases that include Criminal Justice Information Services (CJIS) information

Answer phone calls and respond to emails, providing answers to CHL questions in a professional voice and tone

Assist internal and external law enforcement partners in providing Agency ID cards

Maintain a cash box and process credit card payments

Utilize an online calendaring system

Maintain electronic and hard copy files using the CHL database and Laserfiche, requiring the ability to sort, file, scan, retrieve and edit files

Compile, copies, and compares data to produce reports for managers and CHL's Oregon State Sheriff's Association (OSSA) sub-chapter

Operate a variety of office equipment, including a computer, fax machine, fingerprint machine and ID machine

The ideal candidate will be highly organized, have excellent record keeping abilities, and provide exceptional customer service

They will have the ability to read, understand and explain Oregon Revised Statute regarding the issuance, denial and revocation of concealed handgun licenses

This position will be working with confidential information that is exempt from public disclosure, therefore, the ability to deliver sensitive information to customers with delicacy, confidentiality and diplomacy is required

Please be clear and specific in the applicable sections of the employment application about how your background is relevant

This information must also be consistent with your supplemental question responses

Please note: Answers to the supplemental questions are typically evaluated separately from your application

This position is classified as an Administrative Specialist II

To review the required knowledge, skills, and abilities for this classification, please use this link: Administrative Specialist II

Apply today!

In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act

HR will screen applications for MQs after the posting closes

Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental question

Our goal is to schedule panel interviews with the top six to eight (6-8) candidates who successfully pass the SME Review as soon as possible

The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the Sheriff's Office

The background Investigation for this position typically take 6-8 weeks to complete so you will want to plan accordingly

The information that will be required when you complete the Personal History Statement includes, but is not limited to: Employment Information (past 10 years or back to age 17; 3 co-workers will be requested from each past employer), Residential Information (past 10 years or back to age 17), Financial Information, References (multiple people without using the same people as coworker or supervisor references), Family Member Information, Driving History, Past/Present Drug Use and/or Controlled Substances, Criminal History

An offer of appointment will be extended, conditional on passing a post-offer drug screen

A start date will be determined after all conditions of employment have been met

We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities

Washington County values a culture of equity, diverse perspectives, and life experiences

Our organization embraces innovation, collaboration and work-life harmony

We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community

We are an equal opportunity employer with a commitment to diversity and an inclusive workforce

Women, minorities, veterans, and people with disabilities are encouraged to apply

If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment

To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail: Careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation

You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition