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Hachette Book Group · 2 days ago

Administrative Coordinator, Workman Running Press Group

New York, New York

Full-time

Onsite

New Grad, Entry Level

$62K/yr - $68K/yr

Hachette Book Group is seeking a highly-organized and creative self-starter for the role of Administrative Coordinator at Workman Publishing. This position involves managing administrative needs for senior executives, coordinating meetings and travel, and facilitating communication across various teams within the company.

BooksEBooksEducationMarketingPrintingPublishing

H1B Sponsor Likely

Responsibilities

Manage all administrative needs for the President of WRPG and the SVP of Workman, Artisan, Black Dog & Leventhal and Workman Calendars. This includes managing their Outlook calendars, filing Concur expense reports, trafficking material for Publisher’s approval, ordering office supplies, mailing books, coding invoices, and the like

Schedule meetings, coordinate meeting and travel arrangements as well as business meals and department events

Draft correspondence on Publisher’s behalf and take meeting minutes when needed

Manage the department library and other curated shelves and meeting rooms; order books to keep them up to date

Prepare PowerPoint presentations and other materials for meetings as needed

Work alongside the President/Publisher and SVP/Publisher in implementing initiatives

Run select reports as needed

Qualification

Administrative experienceCommunication skillsTime managementProficient in Microsoft OfficeMulti-taskingResearch skillsDesign skillsDetail orientedAdaptability

Required

Manage all administrative needs for the President of WRPG and the SVP of Workman, Artisan, Black Dog & Leventhal and Workman Calendars

This includes managing their Outlook calendars, filing Concur expense reports, trafficking material for Publisher's approval, ordering office supplies, mailing books, coding invoices, and the like

Schedule meetings, coordinate meeting and travel arrangements as well as business meals and department events

Draft correspondence on Publisher's behalf and take meeting minutes when needed

Manage the department library and other curated shelves and meeting rooms; order books to keep them up to date

Prepare PowerPoint presentations and other materials for meetings as needed

Work alongside the President/Publisher and SVP/Publisher in implementing initiatives

Run select reports as needed

Excellent inter-personal, oral and written communication skills

Time management, multi-tasking and organization skills essential

Detail oriented and able to manage multiple priorities simultaneously

Understand the need to maintain highly confidential information

Proficient in Word, Excel and PowerPoint, Concur, Microsoft Teams, Jabber, as well as capability and interest in learning new applications

Ability to interact effectively and pro-actively with a diverse constituency, including department staff, senior management, support staff, authors, agents, and media

Ability to adapt to changing needs in a fast-paced environment and evolving industry

Preferred

Previous administrative experience supporting a senior executive preferred

Demonstrated interest in book publishing preferred

Research, editorial, and/or design skills a plus

Benefits

Medical

Dental

Vision

Basic and supplemental life

Short-term and long-term disability

Accidental death and dismemberment

Critical illness

Hospital indemnity

Long-term care

Health and dependent care FSA

Commuter benefit plan

Employee assistance program

Tuition reimbursement

Travel assistance

401(k)

Discretionary bonus program

PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)

Group discounts on auto and home insurance and legal services

Company

Hachette Book Group

Glassdoor3.7

Hachette Book Group is a US trade publisher.

Founded in 2006

New York, New York, USA

1001-5000 employees

http://www.hachettebookgroup.com

H1B Sponsorship

Hachette Book Group has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2023 (4)

2022 (2)

2021 (1)

2020 (2)