Apply on Employer Site

Firefly Aerospace · 1 day ago

Sr Benefits and Leaves Specialist

Cedar Park, TX

Full-time

Onsite

Mid, Senior Level

3+ years exp

Firefly Aerospace is an end-to-end space transportation company focused on enabling operations in space. The Senior Benefits Administrator is responsible for the administration and compliance of the company’s benefits programs, ensuring a high-quality employee experience while partnering with various departments to enhance processes and engagement outcomes.

AerospaceAir TransportationSatellite Communication

No H1B

U.S. Citizen Only

Responsibilities

Administer all health and welfare plans, including medical, dental, vision, life, disability, HSA/FSA, commuter, and wellness programs

Manage day-to-day benefits operations, including enrollments, life events, eligibility, terminations, and reinstatements

Ensure accurate benefit deductions, payroll integrations, and vendor data feeds

Lead annual open enrollment planning, execution, communications, and post-OE reconciliation

Oversee COBRA, retiree coverage, and continuation processes

Ensure compliance with applicable federal, state, and local regulations (e.g., ERISA, ACA, HIPAA, COBRA, FMLA, ADA, USERRA)

Coordinate annual reporting and filings, including Form 5500, ACA reporting, and audits

Maintain plan documents, SPDs, summaries, and required notices

Serve as the primary point of contact for employees, benefits vendors, brokers, and third-party administrators

Monitor vendor performance, resolve escalations, and support renewals and RFP processes

Collaborate with Finance on benefit budgeting, cost analysis, and invoicing reconciliation

Ensure data integrity, reporting accuracy, and audit readiness

Administer and oversee all employee leave programs, including FMLA, state and local leaves (e.g., paid family and medical leave), military leave, personal leave, and company-sponsored leaves

Serve as a subject matter expert on leave policies, eligibility, and coordination with benefits and payroll

Ensure accurate tracking of leave balances, eligibility periods, and return-to-work processes

Provide guidance to employees and managers on leave processes, timelines, and expectations

Partner with HR Business Partners on complex or sensitive leave cases and return-to-work planning

Support consistent application of leave policies across the organization

Coordinate wellness campaigns, challenges, and educational programming aligned with company culture and business objectives

Ensure wellness offerings comply with applicable regulations (HIPAA, ADA, GINA, ACA wellness rules)

Track participation, engagement, and ROI metrics to evaluate program effectiveness and inform enhancements

Administer company-wide recognition programs, including service awards, spot recognition, and milestone celebrations

Ensure recognition awards are administered consistently, equitably, and in compliance with tax regulations

Partner with Payroll and Finance to manage recognition-related payments, imputed income, and reporting

Analyze recognition trends and engagement data to support retention, morale, and culture initiatives

Partner with HRIS and Payroll teams on integrations, enhancements, and system upgrades

Qualification

Benefits administrationCompliance knowledgeHRIS proficiencyOpen enrollment experienceLeave administrationVendor managementAnalytical skillsCommunication skillsTeam collaborationProblem-solving skills