City of College Station ยท 1 day ago
Accounts Payable Clerk
College Station, TX
Full-time
Onsite
Entry Level
3+ years expCity of College Station is seeking an Accounts Payable Clerk to provide administrative and clerical support to the Accounting Division. The role involves managing accounts payable functions, liaising with departments and vendors, and assisting with financial operations to ensure accurate processing and compliance with regulations.
Government Administration
Responsibilities
Perform accounts payable functions, to include but not limited to verifying incoming accounts payable documents (invoices, expense reports, check request, construction payment applications, etc.) for accuracy, entering and processing payables, and creating and auditing accounts payable report for the weekly check run
Act as a liaison between departments and vendors, including communicating frequently and courteously with City departments and vendors both verbally and in writing regarding accounts payable matters related to invoices and procurement card receipts
Coordinate with departmental contacts to resolve incomplete invoices with unmatched purchase orders or incomplete receiving records to ensure timely processing
Responsible for all accounts payable documentation to include scanning of voucher packets into electronic document file system; monitor timely document process flow in Laserfiche and timely purchase receiving/invoice submission by departmental administrators
Work with staff to audit procurement card transactions and verify appropriate documentation has been provided for each transaction, and work with team members to track and maintain the incomplete transactions spreadsheet in efforts of reporting missing receipts and documentation to the departments and upper management
Provide general finance support and assistance, to include but not limited to facilitate month-end and year-end closing, including reviewing operational reports and reviewing and preparing entries as directed; assisting with certain aspects of preparing for the annual audit; and working with staff and other employees on the continuous improvement of accounting services to include consistent integration and utilization of the accounting system in compliance with applicable laws and regulations
Participate in developing and reviewing policies and standard operating procedures and controls for the Accounting Operations Division; and recommend process improvement goals, objectives, and changes to policies and priorities for assigned activities, in efforts to improve the financial reporting services of the City
Perform other duties as assigned
Qualification
Required
High school diploma or GED equivalent and three (3) years of accounting related work experience; or an equivalent combination of education and experience
Possess basic level computer skills in the use of word processing, Excel, 10-key, and data entry
Possess knowledge of, or have ability to learn the methods, practices and terminology used in financial and statistical clerical work
Ability to pay attention to detail, set priorities and manage time and work in a fast-paced environment with multiple tasks and interruptions
Ability to communicate effectively both orally and written with internal and external customers
Customer service orientation
Continuous improvement orientation
Teamwork focused
Self-starter
Professional attitude
Well organized
Ability to adapt to changing priorities
Problem solving skills
Preferred
Knowledge of municipal management or governmental accounting experience
Experience with processing accounts payable in a high-volume transaction environment
Company
City of College Station
College Station, Texas, is home to more than 130,000 people from all walks of life.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Ostrowski, CEcD, AICP
Chief Development Officer
Sam Rivera
Chief Information Officer
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