Fleet · 6 days ago
Project Coordinator-Municipal
Rye Brook, NY
Full-time
Onsite
Entry, Mid Level
$60K/yr - $85K/yr
2+ years expGA Fleet is a local representative and distributor in the water and wastewater market, providing quality equipment and customized solutions. The Project Coordinator supports the execution of municipal projects by coordinating equipment orders, documentation, schedules, and financial records, ensuring timely communication across various stakeholders.
Environmental ConsultingHeating Ventilation and Air Conditioning (HVAC)TransportationWaste Management
Responsibilities
Supports the review of purchase orders and project documentation to verify accuracy and compliance with terms and requirements
Assists with project setup in ERP systems (NAV), ensuring accurate job creation and organization of digital files
Coordinates with internal teams to ensure a smooth transition from Sales to project execution
Prepares and distributes initial project communications under the direction of the Engineering Project Manager (EPM)
Assists in maintaining complete and accurate project data within ERP systems
Monitors order acknowledgments, lead times, and delivery schedules, escalating issues as needed
Supports communication with (EPM), Sales, and vendors to resolve discrepancies and minimize project delays
Tracks and reports project progress to ensure alignment with schedule and financial goals
Reviews vendor invoices for accuracy and proper documentation before submitting for approval
Assists with maintaining accurate financial and project records in ERP systems
Supports the Engineering Project Manager in resolving billing or purchase order discrepancies
Serves as a point of contact for vendors, customers, and internal teams regarding project documentation and status updates
Coordinates project-related logistics such as submittals, testing, delivery, and installation requirements
Prepares and distributes project correspondence and documentation in a clear and professional manner
Promotes teamwork, communication, and collaboration among all project stakeholders
Assists with completion and collection of closeout deliverables, including O&M manuals, training records, and startup documentation
Supports the Engineering Project Manager in finalizing project closeout in ERP systems
Ensures all project documentation is properly archived for future reference
Qualification
Required
Education: Bachelor's degree in Business or a related field; equivalent experience (3+ years) may be considered
Experience: 2–4 years in project coordination or administrative support, preferably within manufacturing, industrial equipment, or construction environments
Technical Skills: Proficient in ERP systems, Microsoft Office Suite, and document management tools; understanding of purchase order workflows and vendor coordination; ability to interpret technical documentation a plus
Core Competencies: Strong communication and organizational skills; attention to detail; ability to manage multiple tasks under deadlines; proactive and team-oriented with sound problem-solving abilities
Benefits
Competitive salary and performance-based bonuses
Health, dental, and vision insurance
401(k) with company match
Paid time off and holidays
Professional development opportunities
Company
Fleet
Outstanding Service for Over 50 Years Based in the New York metropolitan area but serving all of NY State, CT, and norther NJ, GA Fleet Associates serves Building Trades, Municipal, Transit, and Aftermarket clients with single-source responsibility for providing the appropriate equipment, systems, direction, and service to their projects.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase