Beyond New Horizons · 19 hours ago
Executive Administrative Assistant
US-TN-Arnold AFB
Full-time
Onsite
Senior Level, Lead/Staff
$29/hr - $39/hr
10+ years expBeyond New Horizons, LLC (BNH) is the team selected by the U.S. Air Force to conduct Test and Operations Sustainment at the Arnold Engineering Development Complex. As the Executive Administrative Assistant, you will provide high-level administrative support to executives, managing schedules, communications, and various tasks to ensure efficient operations.
Defense & Space
No H1B
U.S. Citizen Only
Responsibilities
Senior level support position. Works independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure smooth functioning of the Office of the General Manager. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates and quickly adapts to changing priorities and problems. Adheres to and supports the use of company policies and procedures and good industrial and office safety practices
Receives and screens phone calls directing them to the appropriate parties. Ensures coverage in absence
Composes and distributes complex correspondence using standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of manager(s)
Participates in meetings to take notes and compile and distribute meeting minutes as required
Researches information and compiles briefing charts, summary reports, and other presentation materials
Schedules, coordinates, and de-conflicts meetings/appointments and coordinates travel arrangements as needed
Responsible for supporting activities; compiling meeting materials, coordinating logistics, and catering for Board meetings
Interfaces directly with Senior Management and the Client
Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring managers’ attention. Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action
Compiles and submits expense reports
Determines action on important or emergency matters or knows whom to contact in absence of manager
It is a condition of employment to wear company issued PPE (Personal Protective Equipment) in accordance with supervisory direction and company policy
Perform other duties as required
Qualification
Required
High school diplomas or equivalent plus 10 years of applicable experience or any equivalent combination of applicable education and experience
Must be able to obtain and maintain a security clearance and access to the AEDC local area network
Current U.S. Citizenship is required
Preferred
Experience working on a government contract
Excellent oral and written communication skills
Thorough knowledge of grammatical rules, spelling, punctuation, required formats, technical vocabularies and terminology common to the assignment, Document Control and Records Management systems and common office procedures, and professional telephone practices
Ability to obtain a company purchasing card
Strong organizational and time management skills
Demonstrated skill in word processing and composition with a minimum typing speed of 55 wpm and operation of standard computerized systems and other information transmission systems
Effective leadership skills
Ability to maintain interpersonal relationships
Benefits
Competitive salaries
Continuing education assistance
Multiple healthcare benefits packages
401K with employer matching
Paid time off (PTO) along with a federally recognized holiday schedule
Company
Beyond New Horizons
Beyond New Horizons (BNH) is a fully populated joint venture led by Engineering Research and Consulting (ERC) now doing business as Astrion Group (Astrion), in partnership with Fluor Corporation.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase