Central Baltimore Partnership ยท 1 day ago
Admin and Operations Coordinator
Baltimore, MD
Full-time
Onsite
Mid Level
$55K/yr - $55K/yr
3+ years expCentral Baltimore Partnership is seeking an organized and welcoming Administrative and Operations Coordinator to join their high-performing team. This cornerstone position provides essential support across operations, finance, and governance, contributing to community development projects and shaping internal systems and policies.
AssociationCommunitiesNon Profit
Hiring Manager
Theresa Robertson
Responsibilities
Partner with our accounting firm to manage invoices, payments, and reimbursements across multiple funds
Oversee procurement and monthly reconciliation
Maintain organizational compliance with state and federal requirements, coordinate audits, and manage the grants system for reporting requirements
Manage donor recognition and support funding proposals and other fundraising efforts
Create a welcoming office environment while maintaining equipment, supplies, and subscriptions
Manage the organizational calendar system (holidays, meetings, deadlines, events), serve as first point of contact for communications, and coordinate comprehensive filing systems
Oversee payroll and benefits administration
Provide calendar and schedule management support for the Executive Director and Leadership Team
Coordinate internal communications, including staff meetings
Plan events ranging from board meetings to our annual community awards celebration
Support external communications efforts, including marketing collateral and email campaigns
Support board and committee meeting preparation
Assist with staff onboarding
Qualification
Required
Bachelor's degree in Public Administration or related field (Associate's degree with relevant experience considered)
3-5 years of progressively responsible administrative experience
Exceptional organizational and time management skills with proven ability to manage multiple deadlines
Outstanding attention to detail, particularly with compliance documentation and financial records
Excellent written and verbal communication skills
Professional demeanor as the organization's first point of contact
Proficiency in Microsoft Office Suite and Google Workspace
Demonstrated ability to exercise independent judgment on complex tasks
Passion for mission-driven work and commitment to equitable community development
Preferred
Experience with nonprofit regulatory compliance (charitable registrations, audit coordination, state/federal reporting)
Background in grants management systems and reporting
Experience with Mailchimp or similar email marketing platforms
Benefits
Health (physical, dental, and vision) and employer-matching retirement benefits
Generous PTO
Flexible work environment
Professional development opportunities
Company
Central Baltimore Partnership
Central Baltimore Partnership (CBP) is a ten-year-old nonprofit with over 120 partners who together achieve a comprehensive strategy for community revival in eleven Central Baltimore neighborhoods.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase