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Colorado Coalition for the Homeless · 1 day ago

Administrative Assistant - 10663

Denver, CO

Full-time

Onsite

Entry Level

$20.64/hr - $24.28/hr

2+ years exp

The Colorado Coalition for the Homeless is dedicated to preventing homelessness and creating lasting solutions for at-risk families and individuals. The Administrative Assistant provides general clerical and complex administrative support for the Housing Support Services Program, including data entry, client interaction, and maintaining organizational systems.

Health CareNon Profit

Responsibilities

The duties of the Administrative Assistant position may have client facing duties including but not limited to distribution of mail, staffing of front desk, taking phone calls, managing invoices, etc

This role is expected to operate onsite during business hours

Maintains a centralized database of all client profiles alongside other tracking systems for RTD bus fares, motel vouchers, office expenses (including petty cash), and food bank orders

Provides extensive data entry support for all programs especially in the HMIS and EHR databases, as well as in Excel

Assists with internal and external agency reports sent to federal grant sources, and CCH management

Maintains cleanliness and organization of communal areas for clients and staff

Photocopying, faxing, and scanning into EHR

Maintains and schedules repair for office equipment as necessary

Schedules maintenance of program vehicles and ensures registration and insurance documentation is available

Performs receptionist duties as necessary

Participates in all team meetings as requested

Creates and edits correspondence

Schedules meetings, performs set-up duties for meetings, takes and disseminates meeting minutes and other materials as requested

Delivers and picks up program information and mail from other Coalition sites daily

Provides orientation to new staff and volunteers and creates new hire binders as needed

Utilizes Microsoft Excel extensively for tracking and payment in multiple areas

Responsible for ensuring payments are made to vendors

Orders all supplies needed for the department weekly

Coordinates with management to work on new projects as assigned

Responsible for tracking and reconciliation of all expenses related to the department which may include monitoring credit cards transactions, receipts and entering them into the system

Creates and runs reports for managers as needed via HMIS and EHR, typically reconciling them in Excel

Maintains department specific records which may include hard copies and electronic copies of tracking forms for things such as bus passes, motels, and other program specific needs

Serves as point of contact for case managers, management, and outside entities to answer organizational and administrative questions

Performs other duties as assigned by management

Qualification

Microsoft ExcelHMISEHRMicrosoft WordMicrosoft PowerPointData managementBilingualSensitivity to underserved populationsOral communicationWritten communicationOrganizational skills

Required

Valid driver's license required

Extensive knowledge and experience in using Microsoft Excel

Demonstrated competence in all CCH databases including HMIS and EHR

Skill in operating office equipment, such as computers, software (e.g., Microsoft Word, Excel, and PowerPoint; e-mail), and telephones

Skill in oral and written communications

Able to communicate effectively with diverse audiences in a timely manner

Able to organize and prioritize multiple responsibilities simultaneously

Able to ensure accuracy of data management and reporting

Able to make sound decisions, using available information while maintaining appropriate confidentiality

Maintains a work environment that is marked by respect for others; that values inclusiveness and builds workforce diversity, and that fosters cooperation and teamwork

High school diploma or equivalent required

Preferred

Bachelor's degree preferred

At least 2 years of prior experience performing administrative duties preferred

Knowledge of homeless issues and demonstrated sensitivity to underserved populations

Bilingual preferred

Benefits

Choice of HMO or PPO health insurance coverage options: full-time employees contribute only 1% of their earnings for their own HMO health coverage and no more than 4% of their earnings for coverage of eligible dependents. We’re proud to offer same-and opposite-sex domestic partner coverage.

Choice of dental insurance or discount plan.

Vision insurance.

Flexible spending accounts for health care / dependent care / parking expenses.

Free basic life and AD&D insurance coverage.

Employee Assistance Program, a problem-solving resource available to you and your household members.

Dollar-for-dollar retirement plan matching contributions up to 5% of earnings with 3-year vesting.

Extensive paid time-off, including 9 holidays, 12 days of sick leave, and three weeks of vacation for new full-time employees in their first year.

Company

Colorado Coalition for the Homeless

The mission of the Colorado Coalition for the Homeless is to work collaboratively toward the prevention of homelessness and the creation of lasting solutions for families and individuals experiencing or at-risk of homelessness throughout Colorado.

Founded in 1984

Denver, Colorado, USA

501-1000 employees