Florida Atlantic University · 1 week ago
Executive Assistant to the Dean **UPDATED**
Boca Raton, FL
Full-time
Onsite
Mid, Senior Level
$50K/yr - $60K/yr
5+ years expFlorida Atlantic University is seeking an Executive Assistant to the Dean for its College of Medicine. This role involves providing comprehensive administrative support to the Dean's office, managing communication, and ensuring the efficient operation of the office to support the College's strategic initiatives.
EducationHigher EducationUniversities
Responsibilities
Ensure a welcoming and professional environment for fellow FAU employees, students, visitors and guests
Manage calendars, appointments, and meetings, ensuring optimal time management and prioritization of tasks
Process and prepare spending and travel authorizations and expense reports/ reimbursement requests. Assist in managing the office phone bills for the Dean's office, Marketing & Communications, Staff Affairs phone bills and record keep the phone verification forms. Ensure staff submit their monthly verifications in a timely manner
Organize, schedule, and prepare materials for meetings, committees, and special events involving the Dean's Office. Attend meetings as needed, take minutes, and distribute follow-up action items
Provide backup as assigned including to review and approve Human Capital Management (HCM) actions via Workday such as job requisitions, hire requests, job changes, one-time payments, data changes, EESP requests, essential personnel designations, outside business activities, etc
Investigate and resolve problems and ensure that questions are handled in a professional and timely manner. Respond to confidential and sensitive information requests from the Provost’s Office as assigned by the Dean, conduct research, resolve issues and ensure established deadlines are met
Respond promptly and professionally to incoming and outgoing communications, including phone calls, emails, and mail, and respond to inquiries as appropriate. Disseminate general information about the College, programs, events, and services to visitors and callers. Maintain up-to-date knowledge of College activities to provide accurate and timely information
Draft, edit, and proofread correspondence, reports, presentations, and other documents (often of a highly sensitive and confidential nature), on behalf of the Dean's Office
Maintain confidential files, records, and documents related to College initiatives, projects, and administrative matters. Create and manage filing systems, both physical and electronic, to ensure easy access and retrieval of information
Coordinate Dean's Conference Room reservation requests promptly and efficiently
Administer, organize, schedule and provide logistical support for meetings, group visits and luncheons involving the Dean’s Office
Liaise with the Provost’s Office, IEA, and other departments/colleges as needed. Provide backup assistance as assigned by the Dean
Perform additional responsibilities and support special projects as needed, in alignment with the evolving needs of the Dean and the College of Medicine
Qualification
Required
A high school diploma and five years of appropriate experience required
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Preferred
Bachelor's degree from an accredited institution with a minimum of 3 years' experience
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Excellent written and verbal communication skills
Highly resourceful team player, with the ability to also be extremely effective independently
Demonstrate the highest level of customer/client service and response
Demonstrate ability to achieve high-performance goals, and meet deadlines in a fast-paced environment, seek opportunities, and proposes solutions
Benefits
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family)
Dental
Vision
Life Insurance
Flexible Spending plans
Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
Company
Florida Atlantic University
Florida Atlantic University is a private institution providing education for diverse disciplines and facilitating personalized learning.
5001-10000 employees
H1B Sponsorship
Florida Atlantic University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (27)
2024 (24)
2023 (19)
2022 (18)
2021 (13)
2020 (17)
Funding
Current Stage
Late StageTotal Funding
$30.74MKey Investors
Longer Tables FundThe Marcus FoundationNational Science Foundation
2025-06-26Grant
2024-12-03Grant· $6M
2024-01-18Grant· $2.6M
Leadership Team
Caroline Kane
Senior Associate Athletic Director / CFO, Business & Finance
Emily Festin
Executive Assistant To Chief Technology Officer at FAU & Software Coordinator
Recent News
2026-01-16
News-Medical.Net
2025-12-16
MarketScreener
2025-11-21
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