Wheels, LLC · 22 hours ago
Billing Research Specialist
Schaumburg, IL
Full-time
Onsite
Mid, Senior Level
$43K/yr - $60K/yr
5+ years expWheels, LLC is seeking a Billing Research Specialist to analyze billing data for trends and variances. The role involves managing vendor invoices, maintaining vendor relations, and ensuring account reconciliation while collaborating with various internal and external stakeholders.
AutomotiveCar SharingRide SharingTaxi Service
Responsibilities
Manage the production of special billing reports and requests as required
Manage 3rd Party Payment Services as requested including collaboration with EDI team to establish electronic feeds of client invoices
Work with internal and external customers including Sales, Marketing, and Executive Management Team to resolve client invoicing inquiries, identifying root causes
Responsible for understanding the current billing processes for production and distribution of client invoices
Develop a knowledge of all invoice formats, placement of all invoices as well as all contract types and product types
Identifies gaps and opportunities for overall efficiency in the billing process and develops formal recommendations
Prepare and audit databases supporting client audits for Pre and Post Billing activities
Prepare supporting documentation with detailed explanation of database tables for client audits
Review, analyze and prepare vendor invoices, including specialty accounts, for processing
Prepare and scan vendor invoices within imaging system
Responsible for reconciling vendor statements
Identifying the root cause of vendor and client inquiries
Other duties assigned to ensure overall departmental efficiency
Enlist the efforts of Account Managers and Senior Management when necessary to accelerate the billing process and resolve any issues
Collaborate with the Accounts Receivable team to research, analyze and resolve client billing disputes as needed
Manage and monitor improvement actions to measure the success of changes and enhancements
Back up team members in their absence
Create ad hoc reporting as necessary
Assist in client invoice audits
Enforce quality procedures; develop and implement new analyses to ensure accuracy of pricing and billing associated with new products and modified client agreements
Other duties and responsibilities as assigned
Qualification
Required
Related work Experience of 5 years or commensurate experience with Billing
Strong financial analytical and customer service skills
Must possess keen attention to detail
Preferred
Bachelor's Degree, in Accounting or Finance preferred
Expert level PC skills including MS Excel (Pivot tables, Lookups) and Access also working knowledge of SQL strongly preferred
Benefits
Wheels recognizes benefits are a significant part of your employee experience, and we've created a robust benefits package that is market-leading, competitive offerings so you and your family can receive outstanding care.
Company
Wheels, LLC
Wheels is the power of Wheels, Donlen, and LeasePlan USA coming together as one team – all united with a passionate commitment to customer service.
1001-5000 employees
H1B Sponsorship
Wheels, LLC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (4)
2023 (3)
2022 (3)
2021 (2)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
$0.21M2024-06-27Series Unknown
2013-04-09Grant· $0.1M
2012-06-12Grant· $0.11M
Leadership Team
Shlomo Crandus
Chief Executive Officer
Tim O'Hara
Senior Vice President, Chief Information Officer
Recent News
2025-10-24
AutoTech Breakthrough
2025-10-16
2025-09-12
Company data provided by crunchbase