US Anesthesia Partners · 10 hours ago
Administrative Assistant - On Site
Orlando, FL
Full-time
Onsite
New Grad, Entry LevelUS Anesthesia Partners is a company that provides administrative support for clinical and non-clinical leadership. The Administrative Assistant will manage multiple calendars, handle confidential information, prepare presentations, and coordinate various office support services, ensuring efficient workflow and communication within the organization.
EducationHealth Care
Responsibilities
Provides administrative support for the clinical or non-clinical leadership
Manages multiple calendars and be proactive in making changes and updates
Conserves direct report’s time by reading, research, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Handles details of confidential and critical nature
Prepares presentations, transcribes detail, schedules and maintains spreadsheets as needed
Answers telephone, screens calls and refers callers to the appropriate individual. Answers inquiries requiring standard answers
Proofreads correspondence and minutes, correcting grammatical errors, punctuation and spelling
Files correspondence, records, reports and minutes
Processes incoming and outgoing mail; opens, sorts and prioritizes correspondence for executive
Compiles and types reports and proposals. Prepares reports and proposals for final distribution
Makes travel arrangements as needed for executives and physician leaders
Provides and coordinates back up support for other administrative personnel as needed
Coordinates projects, workflow and follow up on delegated tasks to ensure progress to deadlines
Coordinates various office support services including purchasing and facilities management
Takes minutes at various meetings, including possible evening meetings, such as Executive Leadership Team or Board of Directors meetings
Plans and facilitates corporate meetings as needed
Qualification
Required
Multi-tasking skills with ability to manage a variety of projects
Excellent organizational and communication skills
Proven experience preparing and presenting information to senior executives
Superior oral and written communication skills and executive presence
Advanced computer skills and ability to train others on system usage, including MS Word, Excel and Power Point
Ability to work well with executive levels of management and staff as well as outside vendors and clients
Advanced ability to organize
Working knowledge of organization policies, procedures and systems
Knowledge of office management practices, and secretarial procedures
Knowledge of grammar, spelling and punctuation to type from draft copy, review and edit reports and correspondence
Skill in gathering and reporting information
Ability to work effectively and independently with staff, physicians and external customers
Must have a pleasant disposition, professional appearance, and high tolerance level
Ability to work independently with limited supervision
Ability to type at least 60 wpm
Ability to maintain confidentiality
Company
US Anesthesia Partners
US Anesthesia Partners is a single-specialty physician services organization that provides practice management services.
Founded in 2012
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Robert J Coward
Chief Executive Officer
Recent News
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