University of Saint Mary · 1 day ago
Operations Coordinator - Registrar
Leavenworth, KS
Part-time
Onsite
New Grad, Entry LevelThe University of Saint Mary is a Roman Catholic, liberal arts university located in Leavenworth, Kansas. They are seeking an Operations Coordinator – Registrar who will perform data entry, handle routine requests, and provide excellent customer service to students, faculty, staff, and the general public.
Higher Education
Responsibilities
Maintains the confidentiality and protection of student records
Maintains the Registrar inbox, forwarding tasks to the appropriate individuals
Provides accurate and timely data on requests for deferments, degree verification, and enrollment verifications
Process requests for transcripts, student grade records, course descriptions, and other information in accordance with privacy laws and university policies
Greets visitors in person or on the phone, providing customer service with advice and guidance regarding the registration process; may refer customers to appropriate staff
Responds to inquiries by telephone or letter regarding academic standing, transcript problems, and unclear or irregular transcript requests
Processes name changes and update other academic and demographic information
Processes course modifications to include adding/deleting courses and sections, updating instructor information, days/times/rooms/location
Processes Solomon Amendment requests
Processes student FERPA updates and sends out annual FERPA notifications
Maintains official timeline and operations calendar and sends out mass emails regarding academic and university governance reminders and deadlines
Maintains room reservations for classrooms – including room schedule charts, meeting rooms and university spaces
Assists with convocation, commencement activities, and other university ceremonies and events as requested
Orders office supplies as needed
Manages the department budget
Responsible for course setup and registration associated with continuing education workshops
Monitors incomplete grade assignments
Processes personal information updates, which includes monitoring the need for Professional License Disclosures
Assists with special projects and tasks as requested
Performs other duties as assigned
Qualification
Required
Associate's degree required
Ability to function in a high-paced environment handling large quantity of emails and phone calls
Strong attention to detail and accuracy
Excellent organizational skills, with the ability to prioritize tasks and meet deadlines
Proficiency in using university information systems and standard office software (i.e. Microsoft Office, data management systems)
Ability to communicate effectively and professional with a diverse population of faculty, staff and students
Ability to complete routine paperwork
Ability to maintain confidentiality of records and information
Affinity with the overall mission of the University of Saint Mary
Preferred
Previous experience in a higher education setting, preferred
Benefits
Medical
Dental
Vision
University Paid Basic Life & AD&D
Short and Long-Term Disability
Generous Tuition Remission for the employee, spouse and dependents under the age of 24 years old
Company
University of Saint Mary
University of Saint Mary is a school in Leavenworth.
Founded in 1923
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase