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Wisconsin Chamber Orchestra · 13 hours ago

Development Coordinator

Madison, WI

Full-time

Onsite

Entry Level

$45K/yr - $55K/yr

1+ years exp

Wisconsin Chamber Orchestra (WCO) seeks a full-time Development Coordinator to join our dynamic team in supporting the fundraising and donor engagement efforts that sustain our artistic, educational, and community programs across the greater Madison community. The Development Coordinator is responsible for assisting in the execution and tracking of annual fund campaigns, maintaining accurate donor and prospect data, and coordinating donor events that strengthen relationships with supporters.

Musicians

Responsibilities

Coordinate annual fund activities by preparing and segmenting lists for the Calendar Year-End Appeal, Concerts on the Square spring and post-season appeals, and Giving Tuesday, ensuring accurate targeting, tracking, and timely follow-up with donors

Support donor renewal efforts by coordinating outreach, tracking progress, and assisting with acknowledgments to ensure meaningful and timely stewardship

Support the administration and growth of the WCO’s giving societies; Cornerstone Society, Friends of the WCO, and Bravo League

Coordinate donor pre- and post-concert events in collaboration with the Marketing team, ensuring that all logistics, communications, and guest needs are handled professionally and in alignment with donor stewardship goals

Support all aspects of gala planning by managing tracking systems, preparing invitation lists, overseeing RSVP collection, and providing onsite assistance during the event

Serve as the primary coordinator for Cornerstone Society, Friends of the WCO and Bravo League cultivation and stewardship events by managing logistics, communication, guest tracking, and onsite execution

Assist with donor engagement activities at Concerts on the Square

Maintain accurate donor and prospect records through consistent database hygiene, including updating donor plans annually, monitoring data quality, and documenting processes to support development operations

Pull lists and reports for appeals, donor communications, events, and internal needs, providing accurate data to support decision-making, campaign analysis, and development reporting

Draft sponsorship proposals, agreements, and related materials that support corporate partnership cultivation and stewardship

Assist with grant applications and reports by drafting narrative sections, gathering program details, and coordinating required attachments to support timely submissions, as needed

Attend all WCO performances as required

Support the operations and execution of Concerts on the Square

Other duties as assigned

Qualification

CRM database experienceEvent coordinationWriting skillsData managementMicrosoft Office proficiencyCustomer service skillsOrganizational skillsVerbal communicationAttention to detailWork independently