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Memorial Health · 5 days ago

Staffing Assistant

Springfield, IL

Full-time

Onsite

Entry Level

$18.34/hr - $28.42/hr

1+ years exp

Memorial Health is a healthcare organization seeking a Staffing Assistant responsible for developing and maintaining balanced unit schedules in collaboration with Department Leaders. The role includes maintaining timecards, trending data related to staff schedules, and identifying opportunities to improve resource utilization.

EducationHealth CareHealth DiagnosticsHospitalMedicalNon ProfitPrimary and Urgent CareWellness

Growth Opportunities

Responsibilities

Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality, Integrity and Stewardship that support our mission, vision and values:

SAFETY: Prevent Harm - I will put safety first in everything I do. I will speak up, without fear, on matters of patient and colleague safety. I will take action to create an environment of zero harm

QUALITY: Improve Outcomes - I will continually advance my knowledge and skills. I will seek out continuous improvement opportunities. I will deliver evidence-based care that leads to excellence in outcomes

INTEGRITY: Show respect and Compassion - I will respect others and show compassion. I will behave honesty and ethically. I will be accountable for my attitude, actions and health

STEWARDSHIP: Reduce Waste - I will use resources wisely and maintain financial stability. I will work together to coordinate care and services across the health system. I will promote healthier communities

Responsible for creating and balancing unit schedules in collaboration with Department Leaders

Communicates deadlines in the scheduling process with Department Leaders and colleagues

Schedules paid time off as approved by the Department Leader

Prepares the schedule for self-scheduling through established templates, staffing targets, and rotations

Reviews schedule variances to identify opportunities for schedule balancing and collaborates with the Department Leaders to ensure optimized schedule

Reviews schedule variances to identify bonus shifts, when appropriate

Publishes a final schedule upon approval from the Department Leader

Performs schedule audits on a regular basis to determine variance to established targets and communicates results with Department Leaders

Maintains timecards in collaboration with Department Leaders

Review timecards to ensure accuracy

Approve timecard requests

Enter unscheduled absences

Performs attendance audits

Trends schedule and timecard data to support operational decisions

Evaluate compliance with established scheduling and timecard guidelines and notify Department Leaders of trends

Proactively identifies opportunities for improvement and proposes creative solutions and alternatives

Collect system data related to schedules and timecards to support operational decisions

Promotes efficient and effective functioning of division/hospital

Keeps abreast of current department policies, procedures, and guidelines related to staffing, scheduling, and resource utilization

Assists with department level projects, collecting and trending data as requested

Trains staff on the utilization of API

Serves as the back-up to the Manager and/or Supervisor and participates in on-call rotation with department leaders. Ensures appropriate dissemination of communication to the operational teams impacted by planned or unplanned absences

Performs other related work as required or requested