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ABM Industries · 1 day ago

DCA ADMINISTRATIVE ASSISTANT AVIATION SERVICES

Arlington, VA

Full-time

Onsite

Entry Level

1+ years exp

ABM Industries is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. They are seeking an Administrative Assistant to provide support in handling information requests, performing clerical functions, and managing correspondence and office duties.

Facilities Support ServicesFacility ManagementJanitorial Service

No H1B

Responsibilities

Provide administrative support handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Also generates reports, handles multiple projects, and prepares and monitors invoices and expense reports

Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution

Open, sort, and distribute incoming correspondence, including faxes and email

File and retrieve corporate documents, records, and reports

Prepare responses to correspondence containing routine inquiries

Greet visitors and determine whether they should be given access to specific individuals

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work

Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software

Establish and maintain effective communication and working relationships with passengers, co-workers, shift coordinators, supervisors, managers, etc

Comply with all safety, security, compliance and quality standards and procedures established by the Company, Clients, and regulatory authorities

Miscellaneous duties as assigned

Qualification

Microsoft OfficeAdministrative ExperienceAviation Industry ExperienceListening SkillsBasic Math SkillsEnglish CommunicationProblem Solving

Required

At Least 1 Year Of Administrative Experience Required

Ability to read, write, and communicate effectively in the English language

Must also possess and utilize listening skills

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals

Employee must have experience working with Microsoft Office software applications, including Outlook, Excel, and Word

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form

Ability to deal with problems involving several concrete variables in standardized situations

Employee must comply with the Company's uniform and grooming standards and must wear his or her SIDA badge/Airport ID at all times

Employee must comply with all guidelines and policies set forth in the Corporation Employee Handbook

Must be 18 years of age or older

Must meet all requirements to receive required airport SIDA badge, and Customs Seal (if applicable), including successful completion of a background check and ten-year work history