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Inside Higher Ed · 1 week ago

Administrative Assistant 1- CSM-Physics and Biophysics

Augusta, GA

Full-time

Onsite

Entry Level

3+ years exp

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers. The role involves providing administrative assistance to the CSM Department of Physics and Biophysics and supporting departmental operations and faculty hiring processes.

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Responsibilities

As needed, provide administrative support to the College of Science and Mathematics under the direction of the Administrative Assistant to the Dean or other designee specified by the Dean

Provide administrative support to department; gathering signatures and routing paperwork, screening and transferring calls, scheduling appointments for Chair, creating requisitions for employment ads, assisting with travel authorizations, travel expense reimbursements, conference registrations and travel arrangements, process foundation reimbursements, enter ePAR and other database information, compile and archive syllabi and other course information as needed

Maintain departmental records, coordinate faculty hiring paperwork including preparation and approval of part-time faculty contracts, gather information and prepare department reports/spreadsheets as needed

Manage departmental office, coordinating departmental office supplies, office equipment, work order requests

Manage timesheets and records for student employees including electronic approvals and entering missed punches

Gather information and summarize data relevant to departmental activities including budget and instructional areas

Coordinate customer service for department including managing faculty and student requests as needed; coordinate advising and registration activities

Qualification

Microsoft OfficeProject managementAdministrative supportInterpersonal communicationTeam experienceMentoringConfidentiality

Required

Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions; or a high school diploma or GED from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administration support positions

Proficient in Microsoft Office and other computer software/databases

Demonstrated project management skills

Excellent interpersonal, written, and verbal communication skills, effective mentoring disposition with students

Exceptional facility in establishing and maintaining harmonious relationships with university partners

Ability to maintain confidentiality

Ability to respond to sensitive inquiries

Demonstrated team experience

Exhibits professional code of ethics

Mentoring first-year students to ensure their success in the critical first year of college

Independent judgment and decision-making in real-time interactions with a wide array of university partners important to the success of CSM programs